Laboratory Schools: Executive Director, Finance & Operations

Updated: about 1 month ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Department
 

ESA Deputy Director - Direct Reports


About the Department
 

Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students’ success after graduation. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.


Job Summary
 

UChicago Career Advancement’s Careers In programs build on the world-class UChicago liberal arts foundation to give students a competitive edge in their professional development. These industry-specific programs are open to all undergraduates to support their interests in a wide variety of careers, and a number of these programs offer selective tracks and core components focused on empowering students historically underrepresented in their field.
The Assistant Director will utilize previous experience and industry expertise to manage programming and resources to prepare students for successful careers and respond to student demand for opportunities in behavioral science, business, computer science, data science, engineering, and scientific innovation. This team member will provide one-on-one career advising and recruiting support, plan and develop content for workshops and relevant technical and soft skills programming. In addition, the team member will organize and execute employer events and student professional development engagements, support the management of outcomes reporting, and collaborate with student organizations, campus and external partners to fulfill the University’s commitment to student success during and beyond College. The Assistant Director will support employer relationship building and management, creating incremental internship and full-time opportunities for students, and helping employers make early connections to students. This team member will support the administration of University recruiting programs including, but not limited to, the Jeff Metcalf Internship Program and the Odyssey Program. This staff member will work collaboratively with the team to support the launch and execution of special projects and initiatives, experiential education programs, large-scale industry events.
The role will support career paths in business and STEM fields to promote greater industry diversity and position students for future leadership opportunities. The role requires a passion for working with students from underrepresented and underresourced backgrounds and an alignment with University’s broader commitment to impacting diversity, equity, and inclusion, closing the access and achieving gaps, and providing training that will prepare the future workforce. The ideal candidate will be an energetic and talented individual contributor with a record of success in complex, fast-paced environments where collaboration is critical to success.

Responsibilities

  • Provide one-on-one career advising and recruiting support for high-achieving underrepresented students from low-income and first-gen backgrounds, and students from rural communities
  • Utilizes first-hand knowledge and skills to successfully counsel and advise students interested in pursuing a career in a variety of fields.
  • Assists students with professional resumes/cover letters, career guidance and industry exploration discussions, summer internship placement, and post-graduate plans and graduate school applications.
  • Plans, designs and supports the execution of student pre-orientation sessions, workshops in both technical and 'soft skills and other specialized cohort/business/experiential education programming including career treks and immersion workshops.
  • Manages and administers student-employer engagement opportunities. This involves connecting with employers and alumni, designing the event, and overseeing the scheduling and logistics.
  • Maintains efficient methods to track student progress and data, quantify student engagement, and report on student outcomes, such as outcomes for students in an internship immediately following their first year to outcomes for students through graduation.
  • Builds UChicago community and affinity; represents Career Advancement at events for prospective students, current students and their families, alumni, employers, and campus partners.
  • Manages employer portfolio and conducts outreach to organizations in both the public, private, and non-profit sectors for both internships and full-time opportunities.
  • Oversees new and existing employer partnerships to drive student outcomes and expand University’s footprint in priority regions and high-demand job functions and industries.
  • Coordinates and manages annual career fairs and provides support to additional Career Advancement initiatives including recruiting events.
  • Develops original content for career related publications and assists with the editing and distribution of Career Advancement communications materials, including donor proposals, memos, agendas, newsletters, web content, presentations, and general email outreach. Drafts additional correspondence as needed.
  • Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
  • Tracks internship and program budget allocations and performs audits.
  • Supports diversity, equity, & inclusion workshops, trainings, and special events for staff
  • Contributes to special projects and new initiatives.
  • Develops and maintain relationships with campus partners as well as with a variety of Recognized Student Organizations (RSOs).
  • Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
  • Develops original content for career related publications and assists with the editing and distribution of Career Services communications materials.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Experience:

  • Minimum of one year of professional experience, with a preference for experience in corporate industry
  • Client-facing experience a plus. Expertise in counseling, program development, or a related area
  • Knowledge of career development theory and strong coaching or counseling skills.

Technical Skills

  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Experience utilizing Zoom, Microsoft Teams, and other digital platform for meetings and events.

Preferred Competencies

  • A demonstrated passion for supporting the success of students from underrepresented and underresourced backgrounds.
  • Demonstrated success in maintaining collaborative relationships with stakeholders.
  • Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and collaboratively, with flexibility and adaptability.
  • High degree of professionalism when interacting with internal and external clients.
  • Deep commitment to customer service, ability to prioritize and balance different work streams, meet deadlines, and work successfully and successfully in a fast-paced environment.
  • Strong coaching or counseling skills.
  • Excellent verbal and written communications skills. Strong interpersonal, quantitative, and networking skills.
  • Ability to communicate to large groups as well as one-on-one with students, senior management, faculty, donors, and alumni.
  • Outcomes-driven and action-oriented attitude, ability to prioritize and meet deadlines.
  • Problem solving and reasoning, critical thinking and decision-making skills. Attention to detail and exemplary organization and project management skills.
  • Ability to handle sensitive matters with tact and discretion and maintain confidentiality.

Working Conditions

  • Ability to work evening hours and weekends on an occasional basis.
  • Willingness and ability to travel (generally two or three times per year).

Application Documents

  • Resume (required)
  • Cover Letter/Statement of Interest (required)
  • Professional references (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Student Affairs & Services


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.



Department
 

ESA Deputy Director - Direct Reports


About the Department
 

Career Advancement serves a student population of approximately 7,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students’ success after graduation. Career Advancement offers innovative and comprehensive career development services with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.


Job Summary
 

UChicago Career Advancement’s Careers In programs build on the world-class UChicago liberal arts foundation to give students a competitive edge in their professional development. These industry-specific programs are open to all undergraduates to support their interests in a wide variety of careers, and a number of these programs offer selective tracks and core components focused on empowering students historically underrepresented in their field.
The Assistant Director will utilize previous experience and industry expertise to manage programming and resources to prepare students for successful careers and respond to student demand for opportunities in behavioral science, business, computer science, data science, engineering, and scientific innovation. This team member will provide one-on-one career advising and recruiting support, plan and develop content for workshops and relevant technical and soft skills programming. In addition, the team member will organize and execute employer events and student professional development engagements, support the management of outcomes reporting, and collaborate with student organizations, campus and external partners to fulfill the University’s commitment to student success during and beyond College. The Assistant Director will support employer relationship building and management, creating incremental internship and full-time opportunities for students, and helping employers make early connections to students. This team member will support the administration of University recruiting programs including, but not limited to, the Jeff Metcalf Internship Program and the Odyssey Program. This staff member will work collaboratively with the team to support the launch and execution of special projects and initiatives, experiential education programs, large-scale industry events.
The role will support career paths in business and STEM fields to promote greater industry diversity and position students for future leadership opportunities. The role requires a passion for working with students from underrepresented and underresourced backgrounds and an alignment with University’s broader commitment to impacting diversity, equity, and inclusion, closing the access and achieving gaps, and providing training that will prepare the future workforce. The ideal candidate will be an energetic and talented individual contributor with a record of success in complex, fast-paced environments where collaboration is critical to success.

Responsibilities

  • Provide one-on-one career advising and recruiting support for high-achieving underrepresented students from low-income and first-gen backgrounds, and students from rural communities
  • Utilizes first-hand knowledge and skills to successfully counsel and advise students interested in pursuing a career in a variety of fields.
  • Assists students with professional resumes/cover letters, career guidance and industry exploration discussions, summer internship placement, and post-graduate plans and graduate school applications.
  • Plans, designs and supports the execution of student pre-orientation sessions, workshops in both technical and 'soft skills and other specialized cohort/business/experiential education programming including career treks and immersion workshops.
  • Manages and administers student-employer engagement opportunities. This involves connecting with employers and alumni, designing the event, and overseeing the scheduling and logistics.
  • Maintains efficient methods to track student progress and data, quantify student engagement, and report on student outcomes, such as outcomes for students in an internship immediately following their first year to outcomes for students through graduation.
  • Builds UChicago community and affinity; represents Career Advancement at events for prospective students, current students and their families, alumni, employers, and campus partners.
  • Manages employer portfolio and conducts outreach to organizations in both the public, private, and non-profit sectors for both internships and full-time opportunities.
  • Oversees new and existing employer partnerships to drive student outcomes and expand University’s footprint in priority regions and high-demand job functions and industries.
  • Coordinates and manages annual career fairs and provides support to additional Career Advancement initiatives including recruiting events.
  • Develops original content for career related publications and assists with the editing and distribution of Career Advancement communications materials, including donor proposals, memos, agendas, newsletters, web content, presentations, and general email outreach. Drafts additional correspondence as needed.
  • Analyzes markets and trends as they relate to job searches. Assesses student feedback and evaluations and collaborates with other career services staff members, student organizations, or other staff to determine program offerings and innovations.
  • Tracks internship and program budget allocations and performs audits.
  • Supports diversity, equity, & inclusion workshops, trainings, and special events for staff
  • Contributes to special projects and new initiatives.
  • Develops and maintain relationships with campus partners as well as with a variety of Recognized Student Organizations (RSOs).
  • Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings.
  • Develops original content for career related publications and assists with the editing and distribution of Career Services communications materials.
  • Performs other related work as needed.


Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Experience:

  • Minimum of one year of professional experience, with a preference for experience in corporate industry
  • Client-facing experience a plus. Expertise in counseling, program development, or a related area
  • Knowledge of career development theory and strong coaching or counseling skills.

Technical Skills

  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Experience utilizing Zoom, Microsoft Teams, and other digital platform for meetings and events.

Preferred Competencies

  • A demonstrated passion for supporting the success of students from underrepresented and underresourced backgrounds.
  • Demonstrated success in maintaining collaborative relationships with stakeholders.
  • Strong interpersonal skills, demonstrated initiative, and the ability to work both independently and collaboratively, with flexibility and adaptability.
  • High degree of professionalism when interacting with internal and external clients.
  • Deep commitment to customer service, ability to prioritize and balance different work streams, meet deadlines, and work successfully and successfully in a fast-paced environment.
  • Strong coaching or counseling skills.
  • Excellent verbal and written communications skills. Strong interpersonal, quantitative, and networking skills.
  • Ability to communicate to large groups as well as one-on-one with students, senior management, faculty, donors, and alumni.
  • Outcomes-driven and action-oriented attitude, ability to prioritize and meet deadlines.
  • Problem solving and reasoning, critical thinking and decision-making skills. Attention to detail and exemplary organization and project management skills.
  • Ability to handle sensitive matters with tact and discretion and maintain confidentiality.

Working Conditions

  • Ability to work evening hours and weekends on an occasional basis.
  • Willingness and ability to travel (generally two or three times per year).

Application Documents

  • Resume (required)
  • Cover Letter/Statement of Interest (required)
  • Professional references (required)


When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family
 

Student Affairs & Services


Role Impact
 

Individual Contributor


FLSA Status
 

Exempt


Pay Frequency
 

Monthly


Scheduled Weekly Hours
 

37.5


Benefits Eligible
 

Yes


Drug Test Required
 

No


Health Screen Required
 

No


Motor Vehicle Record Inquiry Required
 

No


Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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