JJCE Grant and Event Manager

University of Colorado | Denver

Official Title: Finance & Accounting Program Manager

Working Title: JJCE Grant and Event Manager

FTE: Full Time (100% FTE)

Salary Range: $65,000-$70,000

Position #00820525 – Requisition #32777

About the University of Colorado - Denver

The University of Colorado Denver is the state’s premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu .

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

CU Denver’s Jake Jabs Center for Entrepreneurship (JJCE) is a subrecipient of a federal grant for the U.S. Economic Development Administration’s “Build to Scale” program. In partnership with the Denver Office of Economic Development (DEDO), Access Mode, Blackstone Entrepreneurs Network (BEN), and Colorado Thought Leaders Forum, JJCE will help serve technology entrepreneurs in the Denver metro area from underrepresented communities through educational pre-accelerator, mid-level, and post-accelerator opportunities. Specifically, the Jake Jabs Center will be running a Seminar Series, pitch competition track, and summer incubator program tailored to BIPOC founders and startups. 

Time for the position will be split between facilitating the year-round Seminar Series (80%), the grant track for THE CLIMB (10%), and the summer incubator program (10%). Key responsibilities include the day-to-day operation of grant program workshops, seminars, and events; following procurement processes; managing vendor contracts; scheduling and reserving facility spaces; grant reporting and compliance; coordinating all operational communications; and ensuring the overall success of these grant programs.  

Reporting and Compliance (40%)

• Submits monthly status updates on spending and performance to JJCE team.
• Maintains records specifying all sponsored project start, end, and renewal dates as well as all report submission deadlines.
• Closely tracks approved budget to make informed decisions with the asst. director of operations on transferring funds into appropriate speed types based on timeline of work.
• Tracks expenditures against budget and matching funds.
• Submit spending requests to Asst. Director of Operations.
• Develops spending and compliance reports.
• Tracks and monitors deliverables and compliance issues.
• Researches and reconciles discrepancies on accounts and initiates Journal Entries (JE) and Payroll Expense Transfers (PET) with asst. director of operations as needed.
• Alerts faculty Principal Investigator (PI) of impending report deadlines and assists PI in preparing them.
• Leads team in submitting Personal Effort Reporting (PER) forms to ensure completion and submission in a timely manner.
• Prepares documents for closeout of sponsored projects.

  Event Programming (30%)

• Serves as the key organizer and logistical coordinator for all grant-related events and programs, including responsibilities related to facility reservations, catering, day-of operations, and other event management, vendor contracts, as needed.
• On-site lead for all seminars and grant event days.
• Supports the Asst. Director of Operations with contracting for instructors and mentors.
• Works directly with internal IT team and events team for event preparation and setup needs.
• Oversees the planning and execution of the certificate ceremony to take place alongside the MS in ENTP degree graduation ceremony.

  Operational Communications (15%)

• Drafts and sends stakeholders (such as instructors and mentors) and participant communication(s) regarding scheduling, deadlines, resources, completion requirements, and other announcements related to the grant programs.
• Collaborates with the Asst. Director of Marketing & Communications to seek out and create publicity opportunities to help promote the grant programs.
• Develops and maintains templates for use within JJCE (i.e., budget narratives, subcontract documents, standard contracts, etc.).
• Serves as primary liaison for the JJCE with the Office of Grants and Contracts (OGC).

  Misc. (5%)

• Assists in identifying new grants and grant renewal opportunities.
• Works with PI and grant staff to close out the award properly and in a timely manner.

The salary range (or hiring range ) for this position has been established at $65,000-70,000.  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Applications will be accepted until the position is filled. Preference will be given to complete applications received by March 29, 2024. Those who do not apply by this date may or may not be considered. 

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references.

Questions should be directed to Sarah Soenke, [email protected].

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

• Bachelor's degree in business, business administration, communication, finance, accounting, or a related field from an accredited institution
• Three (3) years of professional-level experience in areas related to research, academic, administrative, managerial and/or student services functions in a university setting demonstrating increasing levels of independence and leadership.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

• Experience with sponsored projects involving a wide variety of sponsors including federal agencies, non-profit foundations, state and local government.
• Completion of CU Denver’s Office of Grants and Contracts intensive grants management training (or similar) that includes pre-aw·      ard, post-award, Uniform Guidance, budgeting, and compliance. 
• Certified Research Administrator (CRA) or Certified Finance Research Administrator (CFRA) certificate.
• Experience with two or more of the following: PeopleSoft, Cognos, CU System’s MFin, Marketplace, CU Denver’s EMS.
• Experience planning, organizing, and implementing institutional and public events.

• Ability to communicate effectively, both orally and in writing
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to plan, organize, and meet deadlines, work under pressure, and organize multiple projects or tasks.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to work independently and in team settings.
• Ability to work efficiently in a fast-paced environment.
• Knowledge of higher education sponsored research, grant writing and administration.
• Knowledge of federal grant and contract regulations and policies.
• Demonstrated strong interpersonal, human relations and customer service skills.

• Occasional work during the evening and/or weekends may be required.
• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.
• As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.