IT Project Manager III - IT Washington University IT - 42761

Updated: about 2 months ago
Location: Seattle, WASHINGTON
Job Type: FullTime
Deadline: The position may have been removed or expired!

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.  This position is time limited for 36 months.

Department Name/Job Location

This position is in the Department of Washington University IT.  This position is for the Medical School Campus.

Essential Functions


The IT Project Manager III will contribute to the effective implementation of MyDay, a complex program designed to improve WashU’s operational excellence and ability to make insight-driven decisions. Kicked off in July 2018, MyDay is an exciting, once-in-a-generation effort to replace the university’s core administrative IT systems (human resources, finance, and student) and improve associated business processes. The multi-year effort will replace these systems with a single system (Workday) that will integrate the university’s core administrative data in the cloud.

The Project Manager (PM) III position’s purpose is to direct and manage project work.  The PM is responsible for ensuring that the Project Team completes the project within budget, on schedule and within scope, and manages the project process per the standards and guidelines of the Portfolio and Project Management Office.  This PM will be responsible for the implementation of the Student Administration System for WashU.  They will facilitate and lead planning efforts leading up to the business case to the board of trustees, and strategic/project planning efforts for the first year.  Then will lead the implementation project for the following 2 years.


Project Initiation :

  • Develops project charter, budget and work breakdown structure (WBS) and other required components of the project plan (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan).
  • Identifies needed resources, negotiates use of those resources, assigns responsibilities and develops timeframes to facilitate successful completion of project activities and deliverables.
  • Lends expertise to teams and task forces.
  • Coaches more junior project managers.
  • Uses methodology to develop plans, assign roles and responsibilities; authors improvements to methodology.

Project Execution – Integration Management :

  • Manages execution of project plans to support the ongoing needs of the IT department’s customers.
  • Assigns work to project team and coordinates resources.
  • Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations.
  • Assure all necessary project deliverables are completed according to specification in the quality plan.
  • Track actual results to plan and analyze impact to report status: take corrective action.
  • Manages the stated scope and requirements assuring changes are highlighted, understood and approved by owner.
  • Assess and mitigate project risks and issues; engages project team to identify and resolve problems.
  • Relies on extensive knowledge and professional discretion to achieve goals.

Project Execution - Sponsor and Stakeholder Management :

  • Create and execute project communication plan.
  • Develop and communicate project goals, responsibilities, expectations, risks and feedback with all parties in a timely manner.
  • Set and manage customer and stakeholder expectations specific to the project.
  • Communicate project direction, approach, priorities, events and status to all project resources and business sponsors.
  • Builds working relationships with team members, vendors and other departments involved in the projects.
  • Influences decision-making on projects; works with key stakeholders, sponsors and senior management to secure acceptance and approval of deliverables.

Project Execution - Manages Project Procurements and external service providers within span of control

Project Execution - Financial Management :

  • Collaborate with Project owner to develop project budget.
  • Manage project costs and forecast to budget.
  • Identify and manage budget risk.
  • Collaborate with Project Owner to identify and quantify impact of project changes on budget.

Project Closure :

  • Conducts lessons learned.
  • Closes out any procurements.
  • Ensures project papers and metrics are appropriately archived.

Perform other duties as assigned .

Required Qualifications

  • Bachelor’s degree or equivalent experience required, plus 7 years of relevant experience, or equivalent combination of education and experience.
  • Relevant experience includes leading work (or projects) in the IT industry demonstrating technical and/or business expertise; achieving resolution to complex technical or business issues, and providing direction and leadership to a project team.
  • Demonstrated skills in project management and analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement, strategic planning.
  • Ability to work independently and proactively.
  • Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building.
  • Strong familiarity with project management software such as MS Project.

Preferred Qualifications

  • Prior experience in Student Administration (ERP) implementation projects, preferably in a project management/leadership role.
  • Prior significant experience specifically with Student Administration Systems (Workday, PeopleSoft Campus Solutions, Ellucian, etc).
  • Prior experience leading large project teams.
  • Prior experience leading project/strategic planning efforts.
  • Prior experience in a higher education environment, at a large, complex, research University.
  • Prior experience in a matrix management structure in which you rely on other leaders for delivery of portions of your service.
  • PMP certification.
  • Experience with ITIL framework.
  • Extensive experience using project management and various systems development methodologies and Agile techniques.
  • Experience managing project(s) that resulted in providing a new service.
  • Demonstrated leadership qualities such as conflict/issue resolution.
  • Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations.
  • Excellent organizational and communication skills, both verbal and written.
  • Ability to work independently.
  • Ability to learn quickly and adapt to new circumstances.
  • Ability to work extra hours and adjust schedule and recognize the need to do so.
  • Ability to adjust to changes in priorities and demands on time.
  • Demonstrated ability to manage environments and leadership using metrics.
  • Significant ingenuity and flexibility is expected.

Salary Range

The hiring range for this position is $88,920 - $117,790 annually.

Pre-Employment Screening

Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.


-Retirement Savings Plan
-22 vacation days
-8 Paid Holidays
-Sick Time
-Tuition benefits for employee, spouse and dependent children
-Free Metro Link/ Bus pass
-Free Life Insurance
-Health, Dental, Vision
-Health Savings Accounts (HSA)
-Long Term Disability Insurance
-Flex Spending Plan
-Other Benefits
Med School HR website (

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

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