Investment Operations Associate

Updated: 20 days ago
Location: Pasadena, CALIFORNIA

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Investment Office oversees the Institute's investment portfolio, managing over $4.6 billion of endowment pool, trust and other assets. We are looking for an intuitive, self-motivated, and decisive professional to join our team as Investment Operations Associate. The Investment Operations Associate will be part of a 5-person Investment Operations Team. We are a small, but highly collaborative Investment Office of 12 led by the Institute’s Chief Investment Officer. This position reports to the Director of Investment Operations. Position is 100% on-site.

Essential Job Duties

  • Process transactions in operations systems, maintain related status logs and supporting documentation, and reconcile information with custodian's and investment managers’ records.
  • Compile wire transfer approval packages with required supporting documentation. Verify the validity and accuracy of wire requests. Set up wires in the custodian bank’s system.
  • Monitor cash activity daily and reconcile various cash accounts weekly.
  • Calculate monthly market values for several private investment funds that require basic calculations using investment manager estimates.
  • Perform month-end close procedures that involve reconciliation, recalculation, and reasonableness reviews of a variety of information including month-end valuations, portfolio performance calculations, and asset class benchmarks.
  • Assist with quarter-end reporting deliverables for the Investment Office and for Investment Committee meetings.
  • Review manager quarterly capital statements and reconcile any discrepancies.
  • Review annual audited financial statements for all funds and investments.
  • Engage with custodian bank staff on issues noted with day-to-day activities as well as the month-end close.
  • Assist with external audit, gather supporting documentation for audit selections, prepare confirmations and investigate discrepancies.
  • Collaborate on special projects, as requested by the Director of Investment Operations or by other members of the Investment Office.

Basic Qualifications

  • Bachelor’s degree in accounting, business, economics, and finance, or a related field from an accredited university.
  • Solid working knowledge of Excel, Word, PowerPoint, Outlook.
  • Ability to work independently to produce accurate, complete, and timely deliverables. Must also possess the ability to independently identify, communicate, and resolve issues.
  • Strong organizational, project management, interpersonal and verbal and written communication skills.
  • Ability to identify, propose, and implement improvements to existing processes.

Preferred Qualifications

  • Two years of relevant experience in accounting or investment operations.
  • Public accounting experience.

Required Documents

  • Resume

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