Intramural Funding and Outcomes Program Manager

University of Colorado Anschutz Medical Campus

University of Colorado Cancer Center

Official Title: Research Services Program Manager

Working Title: Intramural Funding and Outcomes Program Manager

Position #00697695 – Requisition #23425

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado (CU) Cancer Center headquartered at the Anschutz Medical Campus and part of the CU School of Medicine. It is Colorado’s only National Cancer Institute-designated comprehensive cancer center , a distinction recognizing its outstanding contributions to research, clinical trials, prevention and cancer control. CU Cancer Center’s clinical care sites are UCHealth, University of Colorado Hospital and Children’s Hospital Colorado are ranked nationally by U.S. News and World Report .

The CU Cancer Center is a member of the prestigious National Comprehensive Cancer Network ®, an alliance of the nation’s leading cancer centers working to establish and deliver the gold standard in cancer clinical guidelines. CU Cancer Center also is a member of the Oncology Research Information Exchange Network (ORIEN), a unique research partnership among North America’s top cancer centers leveraging multiple data sources and matching patients to targeted treatments. CU Cancer Center includes six institutional partners made up of approximately 300 researchers and physicians at three state universities and three healthcare delivery institutions.

The CU Cancer Center’s vision is to “Prevent and conquer cancer. Together.” We do this through our mission statement of “uniting our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care and education.”

Nature of Work

The University of Colorado Cancer Center is seeking a full-time program manager to administer and develop fully the Center’s intramural funding programs; collect, manage, analyze and report to leadership on the outcomes of the funding programs and other investments; coordinate the extramural limited funding opportunities; and collect, manage and report on publications produced by Cancer Center members in support of various research programs including the Center P30 grant.

The Program Manager will be responsible for building on existing processes to streamline the Cancer Center’s intramural funding programs and expand the scope and improve the efficiency of the collection, management, analysis and reporting of publication and other outcome data.  The position will be responsible for the administration of the processes and will work closely with the Assistant Director for Research Administration to define the scope of data collected; participate in the assessment and selection of various tools to manage the data collected and facilitate reporting (e.g. Smartsheet, Tableau, RedCap, home-grown tools, etc.); participate in processes to define reportable metrics; and ultimately be responsible for the translating collected data into reportable metrics.  Remote work options are available.

Examples of Work Performed

Administration of intramural funding programs:

• Draft timelines for the submission and review of intramural funding programs
• Draft appropriate requests for applications (RFAs) for new programs and revise existing RFAs to meet evolving needs and priorities
• Work with the Associate Director for Basic Research or other faculty lead to identify a diverse roster of reviewers appropriate for the proposals received
• Schedule scientific review meetings, coordinate reviewer assignments and document the minutes for the meetings
• Communicate the results to applicants and other stakeholders
• Provide direction to the Cancer Center’s finance staff on the establishment of speed types for awards and define the funding sources for those speed types
• As necessary, work with Grants and Contracts and/or Procurement to establish appropriate funding mechanisms for awards issued to investigators external to CU AMC
• Monitor the use of the funds in coordination with assigned post award accounting staff
• Identify, collect and track the outcomes of each pilot award and the return on investment (ROI) for each intramural program by establishing standardized processes and timeframes for collecting information from awardees
• Analyze and report on the outcomes to leadership, development staff and donors
• Develop dashboard-style reporting to track the strategic goals of the Cancer Center with respect to intramural funding programs
• Where reasonable and as appropriate, this position will be expected to develop and implement more consistent and unified structures across various programs to increase the administrative efficiency of the programs

Collection of, and reporting on cancer-relevant publications produced by the members of the Cancer Center

• Identify, collect, and track members’ publications in a manner that facilitates required reporting for the P30 Cancer Center Support Grant and other grant mechanisms
• Work with the Assistant Director of Research Administration and other subject matter experts to develop efficient collection and coding processes to facilitate real-time reporting of new publications to Cancer Center leadership, stakeholders, and members at large
• Ensure accurate identification of Center members, programs, inter- and intra-programmatic collaborations, external collaborations, use of shared resources, and linkages to programs/activities of interest to Cancer Center leadership
• Facilitate review of the data by Program Leaders for cancer relevance and maintain records of the review and decisions made
• Manage the resulting dataset across reporting periods in EndNote, or other appropriate database, and develop queries to facilitate reporting required by grants and/or as requested by leadership
• Ensure publications are compliant with NIH Public Access requirements, as appropriate

Development and implementation of standardized processes to collect the return on investment (ROI) relevant to various strategic investments made by the Cancer Center

• Coordinate with the Cancer Center’s Assistant Directors (Finance, Operations and Research Administration) and Finance Manager to develop consistent administrative processes to identify and track investments made by Center leaders
• Work with the Assistant Directors and other Center leaders to identify key metrics of value for each type of commitment (recruitments; program support; investigator-initiated trials; etc.)
• Identify the data elements that will support those metrics
• Participate in the design and development of administrative systems and databases to facilitate data collection and reporting
• Analyze the data collected and developing reports and dashboards for leadership on the outcomes of key investments

Administer cancer-focused limited extramural funding opportunity selection processes

• Disseminate announcements and coordinate with the Vice Chancellor for Research office regarding which officer will serve as the lead for the review process
• Work with the Assistant Director for Research Administration and the Associate Director for Basic Research to assess current processes for efficiency and transparency; and identify opportunities for improvements
• Work with the Assistant Director for Research Administration and other experts to develop a standardized database structure to track submissions, selections made by Cancer Center leadership, the resulting proposal and the outcome of the proposals submitted
• Coordinate processes run by the Cancer Center and support the Associate Director for Basic Research efforts to identify and engage reviewers and communicate results back to applicants
• Provide letters of support as required by the funding mechanism
• Connect investigators selected for opportunities to administrative support for the official routing and submission of their proposal as necessary

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:

The salary range for this position has been established at $61,877 - $90,000 and is commensurate with skills and experience.    

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Requirements

• Bachelor’s degree in business, accounting, management, public administration, database administration, communications, economics, statistics, data management, systems analysis, programming, psychology or related field
• At least 3 years of experience working as a Program Coordinator with responsibility for the development, implementation, and administration of a research-focused program

Substitution: Relevant experience can be substituted for the degree on a year-for-year basis

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Three years or more experience as a Program Manager
• Work experience in an academic research setting
• Experience with Smartsheets, Tableau and/or RedCap
• Experience in developing administrative structures to support the management and oversight of programs including the collection of outcomes and other results-focused data
• Experience with developing databases involving relational tables, including ad hoc query development and report writing

Competencies, Knowledge, Skills, and Abilities

The ideal candidate will have:

• Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously
• Ability to analyze data and identify various options for presenting summary data
• Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders in a dynamic, high-paced environment
• Ability to be highly productive in an independent work environment while also able to work collaboratively with, and take direction from, subject matter experts in areas relevant to the activities administered by this position
• Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person
• Ability to handle sensitive and confidential information and issues in a professional manner
• Excellent organizational skills and the ability to manage multiple projects at a time
• Excellent attention to detail
• Desire to work in a dynamic, fast-paced team environment
• Ability to adjust and adapt to changes in priorities
• Excellent interpersonal (verbal and written) communication skills
• Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines
• High level proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook
• Ability to plan, develop and coordinate multiple projects and meet deadlines