Updated: 3 months ago
Location: Notre Dame, INDIANA
Job Type: FullTime
Deadline: 05 Feb 2024
Position Information
| Job Title | International Visitors & Initiatives Program Manager |
|---|---|
| Job Description | The International Visitors & Initiatives Program Manager contributes to the dynamic and growing international initiatives at Notre Dame Law School. The position will report to the Program Director of International & Graduate Programs and will work with faculty and students involved in the international programs at the Law School, particularly including incoming faculty visitors, and will support other international initiatives. The successful applicant will have a passion for international work and will be able to handle critical details with efficiency and accuracy in a fast-paced environment. The work will involve careful work with spreadsheets and online programs that require precision and proactive attention. The applicant will join an engaged team that is committed to excellence, to developing its members, and to enriching the international connections at Notre Dame Law School. The duties for this position include: Visiting Scholars. Support the entire process for visiting faculty scholars. This includes, but is not limited to, carefully tracking nominations, monitoring course approvals, negotiating dates with visitors to avoid course conflicts, sorting housing efficiently, working with colleagues on the appointments process for both postdoctoral scholars. This will also include preparing careful, detailed itineraries for the visitors and supporting their stay and scheduling meetings for the visitors as needed, including assisting with trips to local state and federal courts as needed. (This is likely the majority of the position’s time and attention, about 50%.) Support International Student Initiatives. Support incoming international exchange students through the visa process and non-academic onboarding needs. Support the spring semester orientation for exchange students with the program director. Support for Summer Honors Scholars outgoing students, including travel registry, and some outgoing exchange issues. Coordinate Housing. Coordinate the housing needs for all international visitors connected to the Law School’s International and Graduate Programs unit, including the LLM program, the exchange student program, and the faculty visitors. Support for Distinguished International Visitors. Prepare detailed arrangements for VIP international visitors (such as Justices of international courts), including VIP hospitality, protocol and security arrangements, and itineraries. Support for Strategic International Events and Programs. This will include assisting with select international events, such as workshop-scale (15-20 individuals) meetings of the Catholic Consortium of Law Schools and supporting logistical itineraries and planning for faculty-led student trips abroad. Tracking and Metrics. Maintain a database of visitors and update contact information, track visitor and program numbers. Maintain a log of gifts to distinguished visitors. Teamwork & other tasks as assigned. The Program Director may temporarily establish other functions or tasks for special projects, consistent with the nature of the position. |
| Minimum Qualifications | A Bachelor’s degree is required. In addition, the ideal candidate will be detail oriented, with superior skills in Excel or Google sheets (or savvy to learn tech quickly), and be able to maintain multiple simultaneous workflows with a variety of deadlines in a fast-paced environment, have a sense of gracious hospitality for welcoming faculty visitors and incoming students, and be able to write and correspond clearly. The position requires superior written communication skills and an ability to do sustained, detailed work. This is a task-oriented position that will require care, memory, and the ability to notice problems. |
| Preferred Qualifications | Some experience with international experiences and/or with law strongly recommended.. |
| Special Instructions to Applicants | |
| Department | Dean's Office-Law School (33000) |
| Department Website | https://law.nd.edu/ |
| Family / Sub-Family | Academic Aff / Prgrm Admin_Other |
| Career Stream/Level | EIC 3 Specialist |
| Department Hiring Pay Range | up to $55,000, commensurate with experience |
| Pay ID | Semi-Monthly |
| FLSA Status | S1 - FT Exempt |
| Job Category | Office/Clerical |
| Job Type | Full-time |
| Schedule: Days of Week & Hours | 8:00 am – 5:00 pm, with periodic events outside of working hours (such as orientation or conferences). As the work and position evolves, there may be travel for conference administration. 1 day/week remote during the academic term (most, but not all weeks) possibly up to 2 days/week remote during academic breaks (depending on unit schedule). |
| Schedule: Hours/Week | 40 |
| Schedule: # of months | 12 |
Posting Detail Information
| Job Posting Date (Campus) | 01/18/2024 |
|---|---|
| Job Posting Date (Public) | 01/18/2024 |
| Job Closing Date | 02/05/2024 |
| Posting Type | Open To All Applicants |
| Posting Number | S24572 |
| Quick Link for Internal Postings | https://jobs.nd.edu/postings/33212 |
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