Instructional Support Asst

Updated: over 2 years ago
Location: New York City, NEW YORK
Deadline: Morningside ;

  • Job Type: Support Staff - Union
  • Bargaining Unit: Local 2110
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Salary Range:

Position Summary

**This position will be required to work shifts. These shifts will be regularly scheduled and could include a day or evening time frame such as 8:00 a.m. to 4:00 p.m. or 11:00 a.m. to 7:00 p.m. Some flexibility will be expected.**

The Instructional Support Assistant will execute administrative and logistical management to Academic Directors, faculty, and students at the School of Professional Studies. Under the supervision of the Instructional Support Supervisor, the Instructional Support Assistant will execute requests for scheduling, classroom resources, on-site support and other administrative services. The Instructional Support Assistant will also perform other relevant duties and participate in related projects as needed.


Responsibilities

  • Under the supervision of the Instructional Support Supervisor, the Instructional Support Assistant will work with specified SPS departments to handle ad hoc logistical requests; provide instructional support for block week classes, MS defenses, capstones, weekend course work, lectures, academically focused receptions, and residencies
  • Arranges classroom space for courses and re-scheduling with professors, as well as notifying students, when needed; provide logistical support for exams, print and deliver exam papers to exam locations; collaborate with curriculum and instruction team to arrange for class reserves packets (course reserves, library reserves)
  • Proctor opt-out testing for students, as well as other proctoring needs; address faculty requests that are received through Zendesk; responsible for the analysis and reporting of Zendesk data; interface across departments and schools in Columbia University for space requests
  • Execute Zendesk tickets. Purchase materials/licenses for Academic Directors/Faculty. Send communications to students through Canvas for course related issues; provide administrative support to course-related activities that require special tech or space needs, execute term-based modification of course information and content
  • In collaboration with Academic Director, faculty, Alumni and Events Management, provide admin support for scheduling Academic events, (weekly, monthly etc.) speaker series, and student workshops; work with Academic Director/Director of Administration to organize speakers/faculty for events; reserve space, coordinate tech set up and any materials for a variety of events including (employer information sessions); order food for academic events; work with Academic Director’s or event stakeholder to provide on-site support for Academic events
  • Perform other duties and special projects as assigned or requested

Minimum Qualifications

  • High School Diploma or equivalent; some college preferred
  • 3 years related experience

Preferred Qualifications

  • Experience working with faculty and staff in higher education
  • Experience with room scheduling software, student information systems, and learning management systems
  • Knowledge of hybrid, online learning modalities
  • Knowledge of Microsoft Office and Google Suite
  • Experience with database management, helpdesk and/or project management software
  • Knowledge of Zendesk or other CRM tools
  • Ability to read, comprehend, analyze and interpret concepts, documents, and data

Other Requirements

  • Excellent interpersonal, oral and written communication skills required
  • Demonstrated ability to work collaboratively as part of a team 
  • Demonstrated ability to provide excellent service to all stakeholders
  • Some evening and weekend work required
  • Proficiency in Microsoft Office

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.



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