Instructional and Staffing Coordinator - 127726

UCSD Layoff from Career Appointment: Apply by 1/26/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/7/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The Department of Cognitive Science promotes the study of learning, perception, action, and interaction in the physical, material, social, and cultural world. The approach is inter-disciplinary employing ideas and techniques from a number of contributing disciplines, including anthropology, communications, computer science, ethology, electrical engineering, linguistics, neurology, neurosciences, philosophy, psychology, rhetoric, and sociology.

The interdisciplinary cognitive science community on campus is integral to cognitive science as practiced at UCSD. The department offers an interdisciplinary Ph.D. in addition to the departmental Ph.D., with participation by members of the Departments of Anthropology, Biology, Cognitive Science, Communication, Computer Science and Engineering, Linguistics, Music, Neuroscience, Philosophy, Psychiatry, Psychology, and Sociology.

In consultation with department management, uses professional concepts in drafting department schedule for courses, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Schedule may be reviewed to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office.

Liaise between management and campus offices such as Human Resources, Payroll Office, and EVC Academic Affairs on actions and issues. Incumbent facilitates Labor Relations requests; acting as lead resource and liaison with the HR Employee and Labor Relations Offices and other campus entities on IA/Temp Lecturers/and student support titles matters; formulating IA projections and providing detailed, complex fund modeling scenarios, especially those related to TA FTE; primary responsibility for ASE-related ESR transitions. Serve as primary Timekeeper. Administer the payroll/personnel functions for faculty administrators, staff volunteers, and student employees. Provide personnel data and management reports as requested.

Responsible for academic and temporary academic personnel actions, including non-senate appointments, merits, promotions, appraisals, and administrative appointments, ensuring policy and procedure compliance with the university. The incumbent also manages and conducts independent review and analysis of Lecturer (Unit 18 and Continuing), and Visiting Titles, and processes AP-related transactional actions.

Provides varied services to students, faculty, and department. Works on moderately complex issues. Receives assistance on more complex issues. Under direction of the Student Affairs Manager, incumbent provides coordination and communication management for the Instructional Assistant (TA/Tutor/Reader/UGIA) Program. The position provides day-to-day management, project development and implementation, policy research, partner communications, special event planning and implementation, and the coordination of projects related to IA Program. Assists supervisor with data analytics and reporting as needed. Assists with special projects, events, and serves as backup for graduate office and to the department's AP position.

This position will serve as the liaison with divisional and campus partners such as faculty, students, Graduate Division, Faculty adviser for IAs, Teaching and Learning Commons, Summer Session office, and Deans office. This position will have regular interactions with and will operate as a liaison to student IAs. Analyzes department allocation and recommends improvements. Provides high level guidance to faculty and students related to recruitment, hiring, compensation, support and union/university/divisional policies for the Instructional Assistant Program. Point of contact and administrator for all TA/Tutor/Reader/Temp Lecturer/and student support titles appointments, including required new hire orientations and paperwork.

• Occasional evenings and weekends may be required.

• Experience working with faculty to solicit course materials needed for instruction, monitoring submissions and timeliness of submissions by faculty. Experience working with course materials, ordering course materials, inventorying course materials or something similar. Experience tracking course requirements, instructional materials needed, textbook orders, etc. or similar.

• Experience with deadlines and prioritization of work related to the academic calendar, master course schedule, and time frame of an academic quarter/semester at UC or at another comparable university.

• Very strong calendaring experience. Strong experience juggling appointments, meetings, schedules. Experience scheduling courses and classrooms.

• Customer service skills. Experience working in a fast-paced customer/student-centric position. Experience working directly with students and instructors, providing information or advice.

• Knowledge of common University-specific computer application programs.

• Knowledge of department, organization, and University policies, procedures, and directives.

• Knowledge of department and school/college general and major course requirements. Experience in an administrative position directly working with faculty who are actively involved in teaching; understanding of classroom activities and classroom scheduling.

• Interpersonal skills to work with department senior management, faculty, and students. Experience interacting with faculty, staff, and students with tact and diplomacy.

• Ability in problem identification, reasoning, analysis to identify trends. Sound judgment with the acumen and sensitivity to identify those decisions and activities which require higher level consultation and/or group collaboration. Experience independently analyzing information, problems, situations and procedures to define the problem or objective, identify key causes, identify relevant concerns or factors and formulate logical and objective conclusions.

• Ability to find solutions to conflicting situations. Ability to develop original ideas to solve problems. Ability to develop a vision or image of how a system/process should operate under ideal and less than ideal circumstances to aid in developing different approaches of the Department's mission for students.

• Strong attention to detail, particularly to numerical information such as enrollment numbers and classroom capacity.

• Solid organizational skills and experience multi-tasking within demanding time frames. Exceptionally strong organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.

• Familiarity of UCSD undergraduate and graduate academic requirements.

• Ability to work with minimal supervision, take ownership of work performance, follow through on assignments, anticipate, identify, and analyze problems and resolve or recommend course of action for resolution as appropriate. Proven skills in conflict resolution and crisis management.

• Job offer is contingent on clear Background Check.

Pay Transparency Act

Annual Full Pay Range: $52,100 - $87,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.95 - $42.10

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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