Institutional Program Implementation Specialist

University of Idaho, United States

Updated: 1 day ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004383P
Position Title Institutional Program Implementation Specialist
Division/College University Research
Department University Research
Location Moscow
Posting Context Statement
Under the direction of the Office of Research and Economic Development Business Officer and alongside assigned project Principal Investigator(s), the Institutional Program Implementation Specialist will provide post-award performance, project, and fiscal management of sponsored programs as assigned, with a focus on large and/or complex awards.
Position Overview
The Institutional Program Implementation Specialist will lead project management efforts and provide support to the Principal Investigators (PI), Research Administrators (RA), and project or program teams in the fiscal management, implementation, and execution of complex sponsored project efforts. Post-Award responsibilities include creating comprehensive project implementation plans, managing budgets and program expenditures, project and task timelines and technical aspects of strategic sponsored projects in coordination with department personnel and PIs. This position will function as a liaison to facilitate a thorough understanding of each project or program team’s needs and performance and technical goals to strengthen and enhance existing support within the university and identify areas where additional support is needed.
Duties may include:
  • Lead, organize, and track project communications with all stakeholders, including external funded partners, subrecipients, and contractors
  • Participate in setting meeting goals and outcomes
  • Lead project management efforts by documenting scope and timelines, track progress towards key deliverables, draft meeting notes/records, and facilitate the flow of information to project participants; may independently plan and complete assigned projects, events, and programs with a defined scope
  • Input sponsored program components into a project management software program and creating a comprehensive timeline including internal and external partner tasks
  • Coordinate complex travel, meeting, and event arrangements for project leadership and other individuals
  • Coordinate office operations, delegate work, and provide input on performance evaluations
  • Coordinate personnel actions
  • Coordinate the purchasing of identified goods and services
  • Monitor transactions and coordinate timely adjustments to ensure allowability of expenditures
  • Develop and delivering project reports to internal and external stakeholders
  • Ad hoc reporting including budget projections and monitoring
  • Coordinate award closeout activities
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/research
https://www.uidaho.edu/research/faculty/ored-fiscal-ops

Position Qualifications


Required Experience
  • Two years of experience with funding-related proposal development, funding management or grant management
  • One year of experience independently managing projects that involve multiple stakeholders which required providing training to personnel and stakeholders
  • Serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
  • One year leading a team or teams
  • Analyzing information from a variety of sources, including identifying problems, defining alternatives and assisting in implementing recommendations
Required Education
  • Bachelor’s Degree
Required Other
Additional Preferred
Certification:
  • Project Management Professional


Experience:
  • Three or more years of experience in a sponsored programs-related support position doing work related to compliance with the regulatory principles that govern sponsored funding, preferably at an institution of higher education, non-profit or federal entity
  • One year of experience working at a matrixed organization, such as an institution of higher education (IHE), preferably working in or with university research administration or management
  • Experience managing conflict with the skills necessary to bring parties with disparate views toward mutually beneficial outcomes that promote long-term relationship-building

Knowledge and Skills:
  • Demonstrated ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on an understanding of university policies and objectives
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Knowledge of and experience applying accounting theory, principles, and practices
  • Knowledge of 2 CFR 200, federal and state regulations that govern sponsored projects, and/or knowledge of University of Idaho policies pertaining to sponsored funding
  • Experience with project management software
  • An open-minded and multidimensional approach to problem-solving
  • Ability to evaluate internal controls and understand organizational risk, implementing appropriate policies or procedures to ensure compliance
  • Collaborative, team-oriented leadership style and assessing where improvements are needed, making appropriate connections, and building synergies
  • Extensive proficiency in Word, Excel, and PowerPoint
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of application

Posting Information


FLSA Status Overtime Exempt
Employee Category Exempt
Pay Range $70,000 annually or higher commensurate with experience
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 04/15/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Please address all the minimum requirements in the Letter of Qualification . Preferential review of applicants to begin on April 29, 2024.
If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at [email protected] . To see additional information, please visit the ORED Jobs page here .
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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