Information Specialist 1/2

What You Will Do

This position will be filled at either the Information Specialist 1 or Information Specialist 2 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.

Information Specialist 1 $53,500 - $82,800

The Document Control and Records Management Group is seeking a highly motivated individual to provide document control and records management support to various customers across the Laboratory. The selected candidate will ensure availability of current work control documents to enable operations and programmatic work and will ensure records of Laboratory activities are preserved.

Responsibilities include, but are not limited to:

• Managing the procedure lifecycle process, including initiation, review, and issuance

• Maintaining and making available project planning and execution documentation

• Processing programmatic and operations documents and records

• Identifying and applying retention policy to records

• Coordinating the release of information and/or records in accordance with established procedures

• Processing incoming and outgoing documents/records, managing document/record reviews, and tracking actions to closure

• Ensuring compliance with applicable requirements and standards

• Providing customer support for DCRM applications

• Providing guidance and recommendations to customer organizations on procedures and processes

• Identifying and implementing process improvement initiatives

• Resolving issues or challenges associated with managing information in unclassified or classified environment

The successful candidate must be results and performance oriented with a track record of dependability, adaptability, and strong customer service skills. The candidate must be highly motivated and able to excel in a dynamic environment.

Information Specialist 2 $64,400 - $102,300

In addition to what was outlined at the lower level, at this level may be asked toimplement or contribute to the implementation of a Document Control and/or Records Management (DCRM) program for new customers or organizations.

What You Need

Minimum Job Requirements:

• Demonstrated understanding of or experience working in a Document Control and/or Records Management (DCRM) program.

• Basic understanding of DCRM regulations and drivers.

• Proven ability to develop positive customer relationships and provide exceptional customer service

• Self-motivated with strong attention to detail.

• Wide range of computer skills such as MS Word, Excel, PowerPoint, Adobe Acrobat, network drives, and/or DCRM-specific applications.

• Ability to use judgement and conduct research to recommend solutions to issues or problems within established scope.

• Ability to use judgement and experience to recommend solutions to issues or problems.

• Ability to follow detailed instructions to perform major elements of DCRM and related programs/policies.

• Demonstrated ability to deliver clear and concise communications.

Additional Job Requirements for Information Specialist 2:

In addition to the requirements outlined above, qualification at the higher level requires:

• Experience implementing or supporting a Document Control and/or Records Management (DCRM) program.

• Demonstrated understanding of DCRM regulations and drivers.

• Experience in implementing detailed instructions to perform major elements of DCRM and related programs/policies.

Education/Experience at lower level: Position requires a minimum of 2 years related experience, or an equivalent combination of education, certification, or experience.

Education/Experience at higher level: Position requires a minimum 5 years of related experience; or, an equivalent combination of education, certification, or experience directly related to the occupation.

Desired Qualifications:

• Experience working in an NQA‐1 environment.

• Experience using Documentum or PDMLink applications.

• Experience working in a configuration management environment.

• Active Q clearance.

Location: This position will be physically located in Los Alamos.

COVID Vaccine : The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: Along with a resume, a detailed cover letter addressing each of the Job Requirements is required.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid childbirth and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (paid sick, vacation, and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2-Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [email protected] or call 1-505-665-4444 option 1. Appointment Type

Regular

Regular

Contact Details
Contact Name Fresquez, Nyleen Kathryn
Email [email protected]
Work Telephone
Vacancy Name: IRC94673
Organization Name SI-DCRM/Service Innovation - Document Control Records Management
Minimum Salary
Maximum Salary
Req ID: IRC94673
Category: Information Resources Mgmt