Industry Documents Library Program Coordinator

Library Operations

Full Time

62750BR

Job Summary

The Industry Documents Library (IDL) Program Coordinator supports the development of the UCSF Industry Documents Library, a rapidly expanding digital archive of millions of documents publicly released as a result of lawsuits against the tobacco, opioid, chemical, food, fossil fuel, and other industries.

The Industry Documents Library is a digital archive of documents created by industries which influence public health, hosted by the University of California, San Francisco Library. Originally established in 2002 to house the millions of documents publicly disclosed in litigation against the tobacco industry in the 1990s, the Library has expanded to include documents from the drug, chemical, food, and fossil fuel industries to preserve open access to this information and to support research to protect and improve public health. The documents have been cited in more than 1,000 publications, including articles in the Journal of the American Medical Association, British Medical Journal, NPR, and The New York Times, and have helped to inform life-saving tobacco control and other public health policies around the world.

The Opioid Industry Documents Archive is the newest addition to the Industry Documents Library and was launched in March 2021 as a joint collaboration between UCSF and Johns Hopkins University. It serves a wide audience of academic researchers, journalists, lawyers, policymakers, individuals and communities affected by the opioid epidemic, and other members of the public, who seek to understand the impact of the opioid industry on public health outcomes and to develop evidence-based health policy solutions.

The IDL Program Coordinator is responsible for overall project management of multiple related program initiatives for the Industry Documents Library, including three significant grant-funded projects ($2 million total) to acquire, process, index, and preserve millions of litigation documents for the Opioid Industry Documents Archive. The Program Coordinator will develop and refine a comprehensive project plan to manage these initiatives; work with the core archives team to define project tasks and priorities; create schedules to outline timelines and deliverables for various stakeholders, including state Attorneys General; establish and maintain a shared project documentation site; assist with budgeting and financial oversight; schedule and facilitate regular meetings with internal and external collaborators; contribute to quarterly progress reports; assist with developing content for communication and outreach initiatives; assist with planning webinars, symposia, and other public events; and coordinate other program goals as needed.

The IDL Program Coordinator is a valued member of a small team of digital archivists and software developers. The IDL is a unit within the UCSF Library Archives and Special Collections, a dynamic health sciences research center led by the Associate University Librarian for Collections / University Archivist that contributes to innovative scholarship, actively engages users through educational activities, preserves past knowledge, enables collaborative research experiences to address contemporary challenges, and translates scientific research into patient care. The IDL team works remotely across several time zones and makes use of various online collaboration tools, including Zoom, Slack, Microsoft Office 365 Online. The IDL Program Coordinator will also work with colleagues at the UCSF Library and in other UCSF departments, and with collaborators at partner institutions.

Department Description

The UCSF Library is one of the preeminent health sciences libraries in the world, containing an expansive collection of the world’s health sciences knowledge base. At its core, the Library facilitates connection to information and people by delivering a diverse range of human-centered services to the UCSF community and public visitors. Through its digital and physical spaces, the Library cultivates experiences that nurture progressive learning, meaningful engagement, and open creativity. As a vital campus resource, the Library is dedicated to supporting the UCSF mission of advancing health worldwide.

We commit to building a diverse and inclusive Library (https://www.library.ucsf.edu/about/diversity-and-inclusion) as a means of promoting health equity and counteracting historic and current systems of oppression. This commitment also applies to materials related to archives and special collections (https://escholarship.org/uc/item/4mq1461d).

Required Qualifications

•    Bachelor's degree in related area and / or equivalent experience / training.
•    Three (3) or more years of related work experience.
•    Experience working with MS Office suite of tools: Word, Excel, PowerPoint, Outlook
•    Experience using various online collaboration tools, including Zoom, Slack, Microsoft Office 365 Online or similar tools.
•    Thorough professional knowledge of project management activities. This knowledge may be acquired through work experience, possibly in combination with specialized training and skills or relevant academic preparation.
•    Demonstrated ability to analyze and resolve complex problems, and recommend solutions.
•    Strong communication and interpersonal skills including diplomacy and tact to communicate effectively with a variety of people in various situations.
•    Ability to multi-task with demanding timeframes.
•    Demonstrated commitment to creating inclusive and equitable environments for work and learning.

Preferred Qualifications

•    Thorough knowledge of applicable project management systems and databases.
•    Thorough knowledge of common organization- or research-specific and other computer application programs. Recommends new technology as needed.
•    Experience working with archives and special collections, digital archives, or law libraries and archives. 

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

006267 LIBRARY PROFL 3

Job Category

Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Location

Parnassus Heights (SF), Remote / Telecommute

Additional Shift Details

Contract for 1 year from date of hire. Work days & hours: Flexible