Human Subject Coordinator - Psychological & Brain Sciences - 43952

Updated: 4 months ago
Location: Seattle, WASHINGTON
Job Type: FullTime

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.  

Department Name/Job Location

This position is in the Department of Psychological & Brain Sciences in the School of Art & Sciences at the Danforth Campus.

Essential Functions


The person who holds this position is the lead staff person in charge of day-to-day operations for the St. Louis Personality and Intergenerational Network (SPIN Study), coordinating and supervising activities for a large number of other staff members, graduate students, post-docs, and undergraduate research assistants.  Current activity in the SPIN Study is focused on a study regarding psychosocial and biological mechanisms that account for the intergenerational transmission of adversity and health in the children and grandchildren of a representative sample of 1,500 community residents who have already been studied for 12 years. Stability of relationships with study participants and their families is a high priority, so the project coordinator must be someone who expects to make a long-term commitment to the project.

This person also coordinates activities that involve collaborative projects with students and staff from two labs (the Brain Lab and the SPAN Lab as well as other related labs in the Department of Psychological and Brain Sciences and the Department of Psychiatry).


  • Plan, coordinate, and supervise recruitment and repeated assessments of children and grandchildren from a representative sample of 1,500 older adult research participants from the community. This includes training and supervising a team of student assistants who mail letters about appointments, call participants on the phone, and schedule appointments with participants and their informants.  Monitor progress toward established milestones and send regular communications to study participants in an effort to maintain their loyalty to the study.
  • Maintain databases; coordinate data entry and verification; assure quality of data collection (which includes gathering, organizing and verifying completeness of data) and storage.  These activities involve supervision of another team composed of staff and student assistants.
  • Manage cooperative projects and meetings with other related labs at Washington University (e.g. in the Departments of Psychology and Psychiatry) and at other universities.  This includes coordination of sharing data and biological samples with other labs that are associated with the study.  Schedule on-going meetings involving members of these groups.
  • Monitor attrition from the sample, including identification of participants who are deceased using public records and track those who have dropped out for health reasons.
  • Conduct assessments of participants regarding personality, health, and psychopathology.
  • Assist Dr. Oltmanns and Dr. Bogdan with various administrative tasks associated with the day-to-day operations of the lab and related research projects.
  • Perform other duties as assigned.

  • Required Qualifications

    • Bachelor’s degree in a related field and three years related experience.
    • Demonstrated ability to get along well with others in a challenging environment.
    • Exceptional organizational and interpersonal skills.
    • Ambitious, energetic, adaptive, and resilient personality.
    • Able to work with people from many different backgrounds.
    • Sensitivity to mental health issues, while also able to manage the collection of data on these topics.
    • Many of the questions in our assessment battery are concerned with mental health issues (e.g., the diagnosis of depression, anxiety, substance use disorders, and personality disorders).
    • The project coordinator will have to be sensitive to these issues and must be prepared to carefully handle difficult questions about personal adjustment (e.g., suicidal thinking, psychosis) that may be raised by the participants or by their informants (often spouses, family members, or close friends).
    • Basic computer skills (word processing, electronic communication, experience with Microsoft products).  

    Preferred Qualifications

    • Master's degree in psychology or related field and at least three years of managerial experience in a comparable research program in clinical psychology, psychiatry, or epidemiology. 
    • Additional training or experience in the assessment of psychopathology; epidemiological methods; data management and analyses.

    Salary Range

    The hiring range for this position is $18.80 - $23.99 per hour.


    -Retirement Savings Plan
    -22 vacation days
    -8 Paid Holidays
    -Sick Time
    -Tuition benefits for employee, spouse and dependent children
    -Free Metro Link/ Bus pass
    -Free Life Insurance
    -Health, Dental, Vision
    -Health Savings Accounts (HSA)
    -Long Term Disability Insurance
    -Flex Spending Plan
    -Other Benefits
    Human Resources website (

    EOE Statement

    Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

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