Human Resources/Talent Acquisition Coordinator

Founded in 1979, the Johns Hopkins Center for Talented Youth (CTY) is a center for innovation dedicated to advancing the field of gifted education through research on testing, programs, and other supports for advanced learners. On the premise that advanced learners come from every community and every demographic, we aim to understand and inform how these students need to be nurtured to achieve their full potential as learners and global citizens. CTY also runs in-person and online academic programs for bright learners to cultivate a community of advanced learners and connect students in and outside the classroom.

We are seeking a Human Resources/Talent Acquisitions Coordinator who will provide HR and Talent Acquisition support to the Center for Talented Youth including recruitment functions such as requisitioning, pre-employment processing, candidate sourcing, data reporting, and coordination. The person in this role will be part of the CTY human resources team which supports approximately 120 full-time staff members and approximately 1,800 casual instructional staff who work for our year-round online and summer in-person programs. Summer programs are anticipated to be held at ~12 locations in Summer 2024, serving over 5,000 students, and a large part of this role is to support full-service human resource functions related to summer sites and staffing.

Specific Duties & Responsibilities

Administration

• Serve as the primary point of contact for employees for human resources and talent acquisition matters, including sourcing, interviewing, and hiring employees.
• Provide operational and administrative support in a high-volume, fast-paced recruiting environment.
• Process Full-time, Part-time, and Limited instructor contracts.
• Process new hire and termination process of all staff.
• Enter transactions in the SAP system by established quality and accuracy standards including but not limited to onboarding new hires, salary changes, leaves of absence, supplemental pay, other pay adjustments, and terminations.
• Identify, communicate, and resolve overpayment issues with employees.
• Partner with Central University Talented Acquisitions and Shared Services units as needed to resolve employee questions.

Analysis & Reporting

• Identify inconsistencies and potential problems, conduct appropriate research, and follow up on issues, including contacting and working with staff and leaders to resolve them.
• Working in partnership with CTY Finance & Administration to maintain accurate records.
• Partner with CTY Finance department regarding overpayments, salary cost allocation, etc. Audit and reconcile payroll actions.

Talent Acquisition

• Provide operational and administrative support in a fast-paced recruiting environment.
• Provide administrative support for pre-employment screening, including background check requirements.
• Conduct new employee onboarding required to obtain appropriate documentation to hire full-time and casual staff.
• Coordinate and monitor processes and compliance requirements related to posting new requisitions for casual and full-time staff.
• Provide proactive updates to centralized Talent Acquisition teams within the University and CTY and hiring managers.
• Monitor I-9 and employment eligibility requirements for staff.
• Assist the HR/Payroll Specialist with facilitating and advising managers on the Visa Employment process.
• Coordinating the onboarding process which includes sending “Welcome” emails and offer letters; collecting employee information required for SAP and EEO requirements; and serving as a primary point of contact for the employee to guide throughout the initial introductory period for full-time and casual staff.

Performance Management

• Coordinate reporting and administrative efforts related to the Performance Management process including,
• Goal setting
• 120-day
• Mid-year and Annual reviews

FMLA Administration

• Guide staff on FMLA and other leaves, send FMLA paperwork, etc.
• Determine and communicate to employees/supervisor's appropriate leave usage and codes.

Training Coordination & Support

• Monitor and report on staff training and certification compliance. Ensure training of staff members is documented according to University practice and regulatory requirements.
• Work with third-party training vendors to coordinate in-house training. Ensure coordination of a variety of training calendars across the Center to facilitate securing training rooms and managing other logistics required for participants to have a positive experience. Assist with registration and enrollment as needed.

Payroll Assistance

• Assist with and serve as backup for payroll processing needs including all documentation, processing, maintenance, and reporting.
• Provide exceptional customer service to all staff to respond to questions related to payroll and employment.
• Anticipate potential payroll issues and questions and take proactive action to prevent the development of problems or resolve problems.
• Enter transactions in the SAP system by established quality and accuracy standards including but not limited to onboarding new hires, salary changes, leaves of absence, supplemental pays, other pay adjustments and terminations.
• Serve as initiator and approver, as appropriate.
• Manage paper and electronic employee records consistent with record retention policies and programs.

Other Duties

• Human Resources duties as assigned.

Specific Physical Requirements

• Ability to sit for extended periods.
• Dexterity of hands to operate office machinery.
• The incumbent will be required to communicate regularly via online and face-to-face with internal and external customers and must be able to exchange accurate and timely information.

Supervisory Responsibility

• Oversee the payroll functions and training for the payroll casual staff positions.

Special Knowledge, Skills, & Abilities

• Knowledge of HR-related laws and regulations including FLSA requirements. Possess outstanding analytical and problem-solving skills.
• Demonstrated ability to meet deadlines and prioritize work assignments.
• Proactive and empathetic approach to customer service.
• Advanced knowledge of Microsoft Office tools including Excel.
• Comfort level and ability to communicate with staff at all levels.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
• A Bachelor’s Degree in Human Resources, Business Administration, or another related field is strongly preferred.

Preferred Qualifications

• Working knowledge of CA labor law, a plus.

Classified Title: HR Coordinator
Job Posting Title (Working Title): Human Resources/Talent Acquisition Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($50,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 37.5
Exempt Status: Non-Exempt
Location: Hybrid/Mount Washington Campus
Department name: ​​​​​​​Human Resources
Personnel area: Academic and Business Centers 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.