HUMAN RESOURCES SPECIALIST

UW Medicine provides outstanding care to patients from around the globe, educates the next generation of physicians and scientists, and supports one of the world’s largest and most comprehensive medical research programs. UW Medicine’s four hospitals – Harborview Medical Center, UW Medical Center -Northwest, UW Medical Center - Montlake and Valley Medical Center – admit more than 63,000 patients each year. UW Medicine provides outpatient care for more than 1.3 million patients each year at its 12 UW Neighborhood Clinics and its many other primary and specialty care clinics.

The Human Resources department's mission is to support UW faculty and staff in successfully meeting the goals of UW Medicine by providing high quality and responsive human resources support. The department's vision is to create a premier Human Resources organization whose staff members are dedicated to the goal of working together to provide the highest possible quality of services in carrying out its mission.

UW Medicine Human Resources has an outstanding full time opportunity for a Human Resources Specialist.

ABOUT THE ROLE:

The HR Specialist manages the administrative functions for the OD&T department associated with development and delivery of educational programs and events for Medical Centers faculty and staff including training room scheduling, training material and classroom preparation, budget reconciliation, purchasing, and payroll.

RESPONSIBILITIES:

Primary support to the Director of Organization Development and Training, including but not limited to planning meetings and events, managing electronic calendars, communication with executive leaders as well as, on occasion, all faculty and staff throughout UW Medicine.

Assists with satisfying legal and regulatory requirements such as Department of Health Surveys and Joint Commission standards.

Primary administrative oversight for the logistical aspects of programs and projects operating under the Director's purview, in order to provide effective administrative support to the programs and events sponsored by OD&T.

Deliver excellent customer service when responding to phone calls, email inquiries and visits from faculty and staff throughout UW Medicine.

Oversight for purchase and maintenance of equipment associated with delivery of educational programs and events including computers, projectors, video equipment.

Ensure the security and tracking of equipment, monitoring movement between 3-6 educational delivery sites.

Trouble shooting equipment failures as needed, responding in a timely manner.

Materials inventory; Tracking levels of commonly used materials for organization-wide events and educational programs, updating and reordering as needed.

Administrative support for OD Consultants, Systems Specialist and Orientation Specialist.

Register participants for classes; produce rosters; assist with physical/virtual training room set up, enter evaluation feedback, and assist with preparing course material.

Participate on internal and external committees and workgroups. Manage mail, forms, correspondence, and office supplies for the department. 

REQUIREMENTS: