Human Resources Specialist I - Immigration and Visitor Support

Job Title

Human Resources Specialist I - Immigration and Visitor Support

Agency

Texas A&M Engineering

Department

Engineering Human Resources

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Human Resources Specialist I is responsible for coordinating visitor scholar, intern, and collaborator processes for Texas A&M Engineering.

Responsibilities:

• Collaborate with host/supervisor to initiate paperwork for incoming visiting scholars, interns, and remote collaborators, ensuring accuracy and compliance with relevant regulations.
• Serve as primary point of contact for J-1 and other visitors, unpaid interns, and remote collaborators regarding documentation requirements, timelines, and procedures.
• Manage the routing and approval process for documentation associated with international programs, working closely with various departments and stakeholders to obtain necessary approvals.
• Set up and renew NetIDs through Identify Management for appropriate access. Request Aggie ID cards
• Conduct background checks for visitors and interns.
• Serve as point of contact for International Student & Scholar Services (ISSS) office for J-1 visitors.
• Develop and implement streamlined processes and procedures to improve efficiency and effectiveness in processing.
• Oversees immigration billing process for foreign influence & security assessments.
• Serve as backup to immigration specialist on coordination and processing of employer-sponsored visas including H-1B, O-1, TN, and permanent residency applications.
• Other duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• One year of related experience.

Knowledge, Skills, Abilities:

• Proficient in organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Demonstrates exceptional attention to detail.
• Possesses excellent written and verbal communication skills.

Work Location:

• Main Campus – College Station, TX.

About Engineering Human Resources & Payroll

The top priority of Engineering Human Resources (HR) & Payroll is providing quality service and guidance to Texas A&M Engineering Experiment Station (TEES) and Texas A&M University College of Engineering (COE) employees to create a great work environment and to help advance the strategic goals of our organization. Engineering HR & Payroll supports employees and retirees in a variety of areas including recruitment, hiring, onboarding, payroll, classification & compensation, benefits, retirement, leave administration, compliance, immigration, and employee relations.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff. 

​Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.