Human Resources Specialist I

Are you a current Aims Employee, Temp, or Student? If so, to help avoid future access issues, please apply through your Workday account. 

Please close this window and log into your Workday account to apply by using the "Career" application icon on your Workday Home screen. Below are the instructions for applying depending on your role with the College:

• If you are a current Employee (non-Student position) or Temporary Employee (paid by someone other than Aims, but have access to Workday), please use "Find Jobs"
• If you are a current Student , please use "Find Student Jobs"
• If you are both a current Employee and a current Student please use "Find Jobs"
• If you are a current Student and previous employee use "Find Student Jobs"
• If you have any questions about applying or ensuring you applied correctly please call 970-378-3720 or come by and see us in Cornerstone building Suite 111

Minimum Hiring Annual Salary:

$51,580.00

Maximum Hiring Annual Salary:

$54,159.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

• 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee's spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4 day work week - Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College’s Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.
This position exists to provide in person, electronic, and phone customer service, records management, full life cycle support for part time employees, and administrative support for the functions of the Human Resource department, including, but not limited to: new employee processing; HRIS system (Workday) data entry, integrity and maintenance; background checks; form I-9 generation; and administration of part-time employee benefits. This position plays in integral role in interpretation of policy, procedure and State/Federal law relative to benefits administration and utilization such as insurance and any other matter that arises as a result of being an employee at the College.

Customer Service:

• Assist with departmental front desk support functions to include, but not limited to, respond to customer inquiries by assessing need and providing service (i.e. forms needed to process customer request, referring customer to appropriate HR representative or other College agent, reviewing documents submitted by customer and processing them as appropriate, etc.)
• This position serves as the gatekeeper to all other specific functions within the HR department (i.e. Benefits, Classification/Compensation, Recruitment, the Chief Human Resources Officer and Director of HR). In that capacity, the incumbent is responsible for fielding telephone calls and directing them to the appropriate person within the department.
• First contact for internal and external customers.
• Provide responses to both intra and interdepartmental inquiries and/or requests for information utilizing various systems including but not limited to, Workday, Legacy System, HireRight, etc.
• Generate ad hoc reports and/or performing manual data compilation; ensuring data integrity prior to disseminating information.

Employment Administration:

• Create and/or assist hiring manager with job requisitions for part time positions.
• Provide new hire process communication to selected candidates.
• Perform data entry into a large integrated database system (Workday).
• Accurately enter hires into HRIS ensuring data quality standards are met. Accurately enter information for hires that come through recruiting in HRIS; including but not limited to, compensation information, review of offer, position information, and hire information, etc.
• Work closely with payroll to ensure processing deadlines.
• Work closely with Compensation Analyst for all part-time related compensation functions (ie: Part-Time job classification recommendations)
• Process Form I-9 and complete E-verify; process all pre-employment screenings (backgrounds, drug screens, MVR's, etc..)
• Assist with updating, scanning, managing, and filing of personnel files and/or electronic files.
• Act as vendor liaison with temp staffing agencies.

Data Entry:

• Access HRIS system to retrieve data; verification of data; obtain release of information; secure and provide confidential information; research and provide recommendations for policy/practice enhancements; complete forms and/or provide copies of documentation, in a timely fashion and in a professional manner, while maintaining confidentiality.
• Maintenance of HRIS including any hard copy or electronic files.
• Establish and maintain systematic record retention program (i.e. standard schedule for file archival- paper I-9’s, termed employees, etc.)
• Complete business process testing of HRIS system.

Documentation on Processes & Other Duties as Assigned:

• Maintain “Human Resource Specialist Resource Guide” for designated functions; update resource guide as necessary; generate written clarification and replace documented information as necessary.
• Maintain HRIS training job aids for designated functions.

Other Duties as Assigned

Minimum Qualifications:

• Bachelor's Degree in Business Administration, Human Resources or related field.
• Plus one (1) year in a full support human resources department performing like duties, or an equivalent combination of education and/or work experience.
• Ability to perform duties in a professional manner; demonstrate critical thinking and analytical skills; ability to maintain confidentiality.
• Ability to accurately and consistently interpret and communicate policy, procedure and law.
• Working knowledge of integrated HRIS system and Microsoft Office suite.

Preferred Qualifications:

• Prefer experience with administering FMLA, ADA, Worker’s Compensation, and benefits.
• Experience processing new hires, including, but not limited to: I-9 verification/validation.
• Experience in a full support Human Resources department.
• Experience with large integrated database systems (HRIS); preferably Workday.
• Experience with dealing with difficult customers.
• Ability to build and maintain rapport and relationships with internal and external customers.

Required Documents:

• Cover Letter
• Resume
• Diversity Statement

All Applicants:

• Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
• Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
• Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section.  If there are missing documents, your incomplete application will not be considered.

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

• In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.

• Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.

• As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

If you need assistance with this process please contact Human Resources at 970-378-3720.