HUMAN RESOURCES SPECIALIST

The Talent Acquisition (TA) Onboarding Coordinator is responsible for overseeing and coordinating the preboarding and onboarding process for hires, with a specific emphasis on I-9 verifications. This role requires proactive problem-solving, meticulous record-keeping, and delivering concierge service throughout the recruitment lifecycle.

Plan, coordinate, and actively participate in TA preboarding and onboarding programs and activities.  Guide new hires through the I-9 process, addressing any questions or concerns and providing a seamless onboarding experience.  Manage and schedule video conferencing sessions for remote I-9 verification.  Conduct thorough reviews and verification of I-9 documentation for new hires, ensuring compliance with federal requirements.  Maintain accurate and organized records of I-9 forms and related documentation.  Input and maintain relevant information through the E-Verify process to ensure compliance and accuracy in documentation.  Research and address onboarding issues promptly; escalate complex inquiries to the appropriate resource.  Collaborate with HR representatives, Talent Care Center representatives, and other stakeholders across Duke to obtain and provide necessary information.  Future state preboarding support to candidates, including but not limited to generating offer letters, initiating background checks, coordinating health screening, etc.

Exceptional organizational and customer service skills.  Detail-oriented with the ability to work independently and collaboratively within a team environment. Strong prioritization skills to manage multiple tasks with minimal supervision.  Excellent verbal and written communication skills.  Demonstrated self-motivation, positive attitude, and ability to thrive in a fast-paced, growing environment.
Proficiency in PC word processing, Excel spreadsheets, and related data management software. 

N/A

Work requires knowledge of basic communications, research and education mathematical principles normally acquired through a high school

Work requires the ability to review, maintain, research, and report on OR ANEQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE human resource and payroll information/activities generally acquired through five years of related experience.  Preferred experience with processing I-9 verifications.

N/A

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.