Human Resources Retirement Officer (Internal Employment Opportunity)

Oregon State University, United States

Updated: about 1 month ago
Location: Corvallis, OREGON
Deadline: 19 Mar 2024

Position Details
Position Information


Department Univ Human Rsrcs Central (QFA)
Position Title Officer-HR
Job Title Human Resources Retirement Officer (Internal Employment Opportunity)
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
This is an Internal Employment Opportunity
The Office of University Human Resources is seeking a Retirement Officer. This is a full-time (1.00 FTE), 12-month, professional faculty position.
The HR Officer – Retirement provides subject matter expertise in the administration, design, service & delivery related to all retirement benefits and programs available to Oregon State University faculty and staff. They work with a wide variety of internal and external customers and clients including agency benefit administrators, PERS, the Division of Finance and Administration, benefit plan representatives, and other agencies, committees, and organizations as needed. They perform a variety of administrative and analytical tasks to ensure vendor and regulatory compliance, eligibility determination, and enrollment.
This position requires attention to detail and the ability to maintain a high level of professionalism and confidentiality.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
35% – Program Administration:
  • Provide information and direct consultation to retiring employees and process employee Retirement Election forms.
  • Provide information and consultation to employees and process employee Tax Deferred Investment (TDI) forms.
  • Develop employee communications regarding Retirement Savings Plans and Pension
  • Programs. Work with PERS and Retirement Savings Plan representatives regarding workshops, employee information requests, etc.
  • Provide technical assistance in person and on the telephone, interpreting and explaining applicable policies and procedures related to the administration of PERS, TDI, or other retirement related contributions and benefits.
  • Coordinate workshops by vendors and PERS representatives including facilities, catering, communication, media needs.
  • Provide presentations specific to OSU Retirement programs. Develop presentations and arrange logistics.
  • Maintain sufficient knowledge of other Benefits employees’ duties and procedures in order for fill-in coverage to be handled with minimal disruption.
  • Processing benefits-related documents making adjustments in systems that directly impact employee pay. Completing enrollments and terminations in various systems. Initiating audit reports, reconciliation, and data entry. Responding to public inquiries and employee concerns related to these functions.
  • Provide training to Benefits team members on Retirement Officer tasks.
  • Collaborating with other Oregon Universities regarding past enrollments and enrollment changes when employees move positions.


35% – Record Evaluation and Analysis:
  • Reconcile between payroll systems, payroll adjustment, and the PERS system working with OPURP (Oregon Public Universities Retirement Plan).
  • Conduct analysis of benefits enrollment and maintenance processes for participants and agency and assists in executing possible enhancements.
  • Collaborate with benefits programs to develop introductory and ongoing communications materials, strategies, and training to meet the needs of program representatives, agency, participants and others.
  • Provide direct assistance to PERS and participate in areas related to retirement plans and programs
  • Responsible for compiling, analyzing, and presenting data regarding plan elements and participants for audit and to demonstrate trends across demographics, etc. and recommend adjustments as needed.
  • Conduct research and analyze data related to the operation and administration of retirement plans, and strategies for improvement to ensure compliance and ensure retirement readiness of participants.
  • Audit monthly reports to determine employee eligibility for retirement plan(s) and send employees the applicable retirement plan information.
  • Research employee information and data in Banner HRIS and/or employee personnel records to determine the appropriate action necessary to correct or adjust suspended EDX records, including employee demographic and wage and service records.
  • Analyze issues and take appropriate course of action to reconcile HRIS and PERS EDX records. Work directly with Payroll Office and PERS representatives to rectify discrepancies and errors.

20% – Business Process Analyst:
  • Analyze business processes and recommend appropriate changes to eliminate future reconciliation issues stemming from systems, processes, policies and procedures.
  • Represent OSU in data base and process testing designed to improve processes and/or data exchange between HRIS and EDX systems.
  • Document and maintain administrative practices and procedures related to data reporting to EDX system, PERS, TDI, and EDX project and employee related files.
  • Coordinate with OHR and Payroll Office representatives and provide periodic updates as necessary. Lead effort to develop enhanced integration of OHR and Payroll Office processes that will provide increased efficiencies for EDX system reporting.
  • Evaluate impact of process and administrative changes, as anticipated, due to bargaining proposals, as directed by CHRO and Associate Director of Benefits; utilize evaluation and analysis information to assist CHRO and Associate Director of Benefits in creating bargaining proposals or counter-proposals in response to the union.

10% – Collective Bargaining:
  • Provide assistance to the VP, CHRO, Associate Director of Benefits, and Employee & Labor Relations Manager in formulating, determining, and effectuating managerial policies in the area of collective bargaining as related to retirement programs. Respond to requests for analysis and impact evaluation regarding collective bargaining proposals. Administer the collective bargaining agreements for SEIU and CGE contracts.
What You Will Need
  • A Bachelor’s degree in a field related to the work and two years’ experience providing consultative program support and administration directly related to the position including interpretation of laws, rules, policies and regulations; OR HR Professional Certificate from an accredited college/university or professional association and 4 years of recent, relevant experience providing consultative program support and administration directly related to the position including interpretation of laws, rules, policies and regulations;


OR
  • Five years’ of recent, relevant experience providing consultative program support and administration directly related to the position including interpretation of laws, rules, policies and regulations.
  • Experience working within a payroll system making changes and adjustments to employee deductions.
  • Strong customer service, interpersonal and listening skills to effectively communicate with clients.
  • User-level experience with following software: Windows-based software experience Microsoft Office applications: Word, Excel.
  • A demonstrable commitment to promoting and enhancing diversity.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. 
What We Would Like You to Have
  • Experience in human resources management, payroll reconciliations, experience with
  • Public Employees Retirement System (PERS), Public Employees Benefit Board (PEBB)
  • benefit plans, including EDX and PEBB. Benefits; working knowledge of Banner HRIS software and the data warehouse. Accounting skills and experience.
  • Preference will be given to individuals whose experience is in the benefits administration field who have worked with retirement programs directly.


User-level experience with following software:
  • Administrative data base: Sungard Higher Education Banner (HRIS module) Data Warehouse: Hummingbird BI
Working Conditions / Work Schedule
  • Sits for long periods of time, often working at a computer monitor.
  • Must be able to work productively with frequent interruptions and in close proximity with co- workers.
  • Must be able to work irregular hours (weekends, nights, etc.) to meet deadlines. Maintain appropriate attendance and office hours.
  • Good time management and organizational skills.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $55,000 - $75,516
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/151530

Posting Detail Information


Posting Number P07867UF
Number of Vacancies 1
Anticipated Appointment Begin Date 04/08/2024
Anticipated Appointment End Date
Posting Date 03/12/2024
Full Consideration Date
Closing Date 03/19/2024
Indicate how you intend to recruit for this search Competitive / Internal
Special Instructions to Applicants
This is an Internal Employment Opportunity.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Bonny Ray at [email protected] or 541-737-2806
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .

Similar Positions