Human Resources Manager

Updated: about 1 month ago
Location: Stanford, CALIFORNIA

The Office of the Vice President for the Arts (VPA) seeks a Human Resources Manager to deliver the full range - tactical and strategic - of human resources programs and services to five varied and complex business units within VPA. They will be the top strategic human resources advisor to leadership, and will also be responsible for providing expert, timely and efficient service to a diverse group of Arts professionals, bargaining unit employees and academic staff. This position will manage staff related issues, policies, programs, and processes in partnership with VPA leadership to address a variety of intricate problems and organizational issues in an active, fast-paced, and challenging environment. The Human Resources Manager will be a key partner in advancing priorities of Stanford’s IDEAL (Inclusion, Diversity, Equity, and Access in a Learning Environment) initiative and VPA’s equity action planning. This position will report to the Senior Director of Finance & Administration for VPA, and may supervise other staff. 

About Us

The Vice Presidency for the Arts at Stanford University was established to elevate the arts in the University’s priorities and lead strategic planning for the University’s arts goals. Stanford’s non-departmental arts programs fall under the auspices of the Vice President for the Arts, including Stanford Live and Bing Concert Hall, Anderson Collection at Stanford University, Cantor Arts Center, and the Institute for Diversity in the Arts. The Office of the Vice President for the Arts also manages campus-wide arts opportunities, strategic partnerships, arts grant opportunities, and student support.

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Core Duties

  • Investigate basic and complex employee relations issues, and initiate appropriate resolution; recommend and facilitate effective solutions in alignment with applicable policies and laws. Work in consultation with appropriate university partners to resolve highly complex issues, as needed. 
  • Coach and advise staff on organizational, employee, and labor relations issues.
  • Collaborate with the organization's management to support initiatives by understanding the organization's objectives, issues, needs, and key success factors. Participate in planning processes and promote best practices; provide leadership for workforce planning efforts.
  • Design strategies for facilitating organizational and behavioral change. Perform needs assessment, analysis, and consulting on organizational issues; make recommendations on organizational design and development issues.
  • Oversee performance appraisal process; refine and update procedures and documents tailored to the organization, as needed. Provide relevant coaching and guidance.
  • Oversee organizational-wide view of talent management (recruitment and staffing plans), and structure offers. Support or lead higher level searches, and advise on racial affirmative action objectives, as needed.
  • Manage area's salary-setting program. Advise managers on assignment of employees to appropriate classification levels; review and approve salary actions; design and/or manage incentive and bonus programs, as needed.
  • Assess organizational and individual staff development needs. Identify, communicate, and consult with staff on training and career development opportunities. Develop and conduct relevant training, and participate in training design.
  • Oversee processes for workers' compensation, disability, leave, workplace accommodation requests, and health and safety issues; inform managers and human resources director, as needed. Act as a resource to others in organization, and oversee the accurate documentation and recordkeeping.
  • Oversee, initiate, and/or approve human resources transactions submitted for processing. Prepare reports, and analyze data available through local and centralized database resources.
  • Oversee hiring and appointment of academic staff and Faculty Directors. Oversee, initiate and/or approve academic staff appointments through FASA.
  • Partner with leadership and staff on issues and initiatives related to diversity, equity and inclusion. Provide guidance for issues on race and hiring practices.
  • Other duties may also be assigned.

Minimum Qualifications

Education & Experience:

  • Bachelor's degree and five years relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Knowledge and demonstrated experience as a consultant and advisor to management in at least four human resources areas, including: employee relations, employment and labor law, compensation, staffing and employment, training and development, performance coaching and management, and organizational development.
  • Demonstrated interpersonal skills and understanding of group dynamics. 
  • Demonstrated ability to work directly with people from diverse racial, ethnic and socioeconomic backgrounds. Successful track record of establishing credibility and trust with a diverse client group.
  • Demonstrated experience in employee relations.
  • Strong analytical, critical thinking, problem solving, judgment, negotiating, influencing, and decision-making skills. Ability to maintain confidentiality, tact, and diplomacy.
  • Excellent facilitation and oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training to senior management and other audiences.
  • Demonstrated strong supervision/management and staff development experience.
  • Demonstrated proficiency with business applications, such as Microsoft Office suite and human resource information systems.

Certifications and Licenses 

Physical Requirements

  • Frequently stand/walk, sit, use a computer; use a telephone, grasp lightly/fine manipulation, write by hand.
  • Rarely reach/work above shoulders, twist/bend/stoop/squat, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork, kneel/crawl, operate foot and/or hand controls.

Working Conditions:

Travel on campus to schools/units.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Diversity, Equity and Inclusion: A commitment to promoting and supporting an environment of diversity and inclusion.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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