Human Resources Generalist

Stanford University is one of the world’s most renowned universities.  Sitting in the heart of the San Francisco Bay Area among the valley’s most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in Human Resources in the Pathology Department.

You will be working with an unparalleled leading edge community of faculty and staff that are fundamentally changing the world of health care.  You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in human advancements.  Our culture is fast paced, energetic and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:

• Events and program for children, sports camps, tuition options
• World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
• Work/life and family friendly policies and reimbursement
• Participation in Stanford’s social responsibility and sustainable programs for a better world
• A vibrant university culture that values the uniqueness of each individual

We are seeking candidates who are expert organizers, compliance gurus, and still have a spirit and energy to change the world.

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment and basic understanding of human disease.  This is done through discovery (research), education, and clinical care.

For more information about the department visit http://pathology.stanford.edu/

About the Position

Stanford University is seeking a Human Resources Generalist that will act as the first point of contact for most human resources inquiries, serve as a resource to staff and faculty on human resources policies, procedures, and practices, as well as, provide human resources administrative support. This role will be working a hybrid model of on-site and work from home. You will be part of the Pathology HR team and provide support in the areas of Job Classifications, recruitment, processes improvement, performance appraisals, employee relations, visas, as well as supporting many other areas.  Working directly under the Human Resources Manager, this person will need to have a strong base in HR knowledge in order to maintain a high level or HR service to the Department of Pathology.

You should be highly organized, proactive, extremely detail oriented and be able to multi-task with ease in a fast-paced environment.  Regardless of your assignment, you will be expected to demonstrate strong business judgement, professional etiquette and develop program management skills.  In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.

• Interpret human resources policies, and provide advice on human resources processes, procedures and issues. Resolve issues as appropriate and consult with and make recommendations to manager/director to resolve more complex issues.
• Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.
• Design and manage onboarding and exit processes.
• Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
• Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
• Explain applicable workers’ compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
• Coordinate the communication and management of the annual performance appraisal and salary planning processes. Gather data and/or generate reports to support the performance appraisal and salary planning processes. May conduct analysis to determine salary inequities and provide recommendations to manager/director.
• Guide managers in the process of selecting job descriptions and developing job postings.
• Act on behalf of manager/director for human resources matters in his/her absence.
• Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments. Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
• Support and/or implement compliance programs.
• Conduct research in support of workplace investigations.
• Direct the work of Human Resources Admin 1.

* - Other duties may also be assigned

Desired Qualifications:

• PHR or SHRM-CP
• Highly organized and detail oriented in order to provide timely and accurate work
• Experience in an academic environment working with faculty
• Experience writing job description and classifying employees, both exempt and non-exempt
• Knowledge base of compensation procedures and theories
• Basic Employee Relations experience
• Familiarity with Visa Processing, H-1B, O and TN
• 1-2 years of supervision or mentoring of staff

Education & Experience (Required):

• Associate degree and four years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities (Required):

• Demonstrated experience applying and interpreting human resources policies and procedures.
• Demonstrated experience successfully managing programs and/or projects.
• Strong attention to detail and accuracy.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to work independently, consistently follow through with projects and assignments, and meet deadlines.
• Excellent oral and written communication skills to independently draft effective correspondence and documentation.
• Demonstrated strong and effective interpersonal and customer service skills.
• Strong analytical, critical thinking and problem solving skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Must be skilled in human resource management systems, such as PeopleSoft and time/leave systems. Experience using email and internet.

Physical Requirements*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
•  Rarely kneel/crawl, operate foot and/or hand controls

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

• This position may have a flexible work location, with the possible ability to be either co-located near the Stanford campus in Palo Alto, CA as a hybrid worker.

The expected pay range for this position is $77,000 to $92,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.