Human Resources Generalist III

Job Title

Human Resources Generalist III

Agency

Texas A&M Engineering

Department

Engineering Human Resources

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Human Resources Generalist III oversees, develops, and executes functions related to new employee onboarding and employment eligibility.

Responsibilities:

• Leads the logistics of new employee onboarding/in-person and virtual sessions, including personnel coordination, forecasting needs and enhancements, communication with new employees, and oversight of process improvements. 

• Serves as the go-to resource for all functions related to onboarding for the Texas A&M Engineering employees.

• Responsible for documenting “lessons learned” during peak seasons to determine process improvements and/or changes needed.  

• Oversee day-to-day tracking of new employee on-boarding process through associated systems and reports.

• Responsible for the complete knowledge and modifications of the onboarding processes in Laserfiche, Workday, EventBrite, Guardian, and other related systems; setting up schedules for attendees, collaborate with Central Human Resources (CHR) and departments/divisions regarding processes, issues, or concerns, and run reports to monitor progress, as needed. 

• Serve as Employment Eligibility Verification expert for Texas A&M Engineering. This includes acting in the roles of Guardian Administrator and I-9 Partner in Workday. Responsible for training CHR and departmental representatives on the completion of the Form I-9 and compliance regarding the federal requirements for the Form I-9. Duties include completion of the Form I-9, E-Verify submission, expiring work authorizations and retention of the Form I-9 for active and terminated employees.

• Responsible for creating, reviewing, approving, and retaining of Form I-9s in Guardian and Workday systems. Contacts departments/divisions regarding upcoming expiration dates to ensure Form I-9s are re-verified timely.

• Serves in role of subject matter expert relative to employment eligibility regulations and rules.

• Serves as a liaison between Engineering agencies and Workday Support as our representative on the I-9 Workday working group.

• Serves as a back-up for the Immigration Specialist.

• Oversight of pre-onboarding tasks; provides guidance and assists with processing prospective hire forms. Answers questions with regards to pre-onboarding and the online pre-onboarding process.

• Other related duties as requested or when necessary.

Required Education:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

Required Experience:

• Two year of related experience required.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.