Human Resources Coordinator
Full-time, 6-month Fixed-term Position
USC Marshall School of Business
Office of Finance and Administration
The Marshall HR team is responsible for managing the employee life cycle of Marshall School’s over 600 staff and faculty across more than twenty degree programs and seven academic departments, as well as 700 student workers. The team is committed to meet business needs through managing your company's most valuable resources – our faculty and staff. The general responsibilities/duties aligned with this position are as follows.
Responsibilities and Duties
Assist the HR team in recruiting efforts, specifically: identifies job classifications, creates internal job descriptions, drafts and assembles new position proposals/justifications for central administration review, posts open positions for recruitment, assist with candidate screening, and coordinate candidate management and recruitment documentations within Workday, USC’s HRIS.
Process part-time faculty hire and re-hire in collaboration with the HR team, Marshall Faculty Affairs, and academic units.
Participate in development and communication of new procedures and policies to continually improve efficiency of the HR operation and organization as a whole, and to improve employee experience.
Assist the HR team with transactions related to leave management, job classification review, hire and promotions process, compensation analysis, reorganizations, and HR data management.
Partner effectively with internal and external offices such as USC central Human Resources Administration and USC Payroll as needed.
Participate and support the HR team in maintenance of data and development of standard and ad hoc reporting.
Upkeep and maintain organizational charts, employee files and records, and process changes of employment in Workday.
Keep current with state and federal HR regulations, and USC policies.
Assist the HR team in conducting needs assessments of teams and departments and provides appropriate solutions (e.g., team building, coaching, OD, training) to improve performance, workflow and engagement.
Provides reports to Director and school leadership as required.
Manage projects as assigned.
Preferred Education: Bachelor’s degree
2+ years’ progressive experience in HR
Exceptional interpersonal and communication skills
Experience with HRIS
Demonstrated ability to build productive working relationships with a variety of diverse stakeholders.
Minimum Education: Related undergraduate study Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Minimum Field of Expertise: Broad knowledge of Human Resources as well as general administrative responsibilities. Ability to maintain confidentiality and work autonomously and efficiently.
Required Documents and Additional Information
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
* University employer contributions may be subject to change due to financial impact of COVID-19
Why join the USC Marshall School of Business?
The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country’s top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.
USC Marshall builds on the unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including bio-technology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.
For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.
Minimum Education: Related undergraduate study Combined experience/education as substitute for minimum education Minimum Experience: 1 year Minimum Field of Expertise: Broad knowledge of Human Resources as well as general administrative responsibilities. Ability to maintain confidentiality and work autonomously and efficiently.
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