Human Resources Coordinator

Clackamas Community College, United States

Updated: 14 days ago
Location: Oregon City, OREGON


Description

Clackamas Community College (CCC) seeks to hire a full-time Human Resource Coordinator position. We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. 
 

CCC is committed to continuous improvement and innovation in support of student-centered teaching and learning. We are committed to understanding and dismantling systems of oppression and to co-creating a more equitable educational system that in turn fosters a more equitable society. We strive to be a student-ready institution that supports and partners with students to promote discovery and growth. We work to mobilize community-wide awareness and action related to College strategic priorities and seek to build relationships in support of community well-being. At CCC, individuals are celebrated for their experience and expertise, and are validated for their unique perspectives. CCC encourages faculty, staff, and students to be engaged in ways that reflect their needs and interests. To learn more about CCC visit  Leadership, Vision and Initiatives .

The funding for this position is contingent upon yearly renewal July 1 - June 30, annually. Funding has been approved for July 1, 2024 - June 30, 2025.
Position works onsite Monday-Thursday, 8:00a.m.-5:00p.m. and is remote Friday, 8:00a.m. - 5:00p.m.
PURPOSE OF POSITION :
The Human Resources Coordinator works closely with the Human Resources Business Partners, Human Resources Director and Chief Human Resources Officer to ensure the efficient processing of all Human Resources (HR) and Payroll transactions.  

ESSENTIAL JOB FUNCTIONS :

  • HR Division Support (50% of time)
  • Create a welcoming atmosphere and provide excellent customer service in all interactions with students, employees, and guests.  
  • Respond to human resources inquiries. Interpret and communicate human resources and payroll policies and processes to resolve basic to complex issues. Serve as the first point of contact for walk-in visitors; manage the general HR email inbox and respond to general Service Desk tickets. Forward questions or issues to colleagues on the HR team as needed.
  • Provide administrative support for the HR team. Create forms, PowerPoint presentations and/or correspondence; proofread, photocopy, scan and fax documents. Prepare requests for payment (RFPs); and order office supplies.
  • Respond to requests to verify employment. 
  • Obtain, open and distribute Division mail. 
  • Reconcile monthly Division credit card expenses; ensure coding is completed per college policy; obtain and submit required documentation. 
  • Assist in the coordination of HR events. Reserve rooms; schedule events; compose and compile meeting materials; arrange for equipment, materials, and food services.
  • Support project-based work assigned by the Director of Human Resources and/or Chief Human Resources Officer (CHRO).
  • Provide administrative support for collective bargaining engagements.
  • Assist with data entry and reconciliation in Human Resources Information Systems (HRIS); audit data entry as needed to ensure accuracy of data.  

  • Employee Onboarding and Separation Processes (35% of time)
  • Oversee new employee HR onboarding processes. Conduct candidate background checks; identify and raise potential concerns to HR Director and/or CHRO. Verify I-9 documentation virtually or in person, complete E-Verify process, and establish I-9 record. Create Payroll Change Form (PCF); enter new employee information into HRIS; set-up required new hire trainings; establish employee leave banks; establish new employee probation tracking and performance evaluation tracking; and work with hiring managers to ensure completion of the new employee access form.   
  • Organize monthly New Employee Orientation meetings. Schedule meetings and meeting spaces; send invitations and communications to participants, presenters, and the Associations; track attendance; coordinate make-up sessions if needed.
  • Track probation timelines for Association of Classified Employees (ACE) employee; send timely notices of the end of probation to employees and their respective supervisors. 
  • Responsible for employee separation processes. Send email notifications to key stakeholders; notify Information Technology Services (ITS) of separation; update HRIS and various spreadsheets; create PCF; and inform supervisor of College property to be returned.

  • Benefit Program Support (15% of time)
  • Provide administrative support the HR Business Partner responsible for benefits. 
  • Conduct benefit orientation for new employees; provide benefit information to and respond to employee benefit questions; and enter employees in the OEBB portal.
  • Assist in the preparation and coordination of benefit open enrollment sessions.
  • Collect and file employee injury/incident forms. Provide workers’ compensation forms and instructions to managers and/or employees as needed; file and send form to provider, SAIF. 

    • GENERAL JOB FUNCTIONS:

    • Establish and maintain effective working relationships with students, staff, other agencies, and the general public.
    • Perform other duties as assigned within the scope of the classification. 
    • Participate in college committees when requested.
    • Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility, which may require travel.
    • Maintain work areas in a clean and orderly manner.
    • Maintain student confidentiality, data integrity, and comply with all related college, state, and federal standards, including the Family Educational Rights and Privacy Act (FERPA).   


    Qualifications

    REQUIRED QUALIFICATIONS :

    • Associate’s degree in Human Resources or a related field and two years of human resources experience OR Any equivalent combination of education and experience which provide the knowledge, skills, and abilities required to perform the duties as described.   

    PREFERRED QUALIFICATIONS:

    Knowledge of:

    • The services and activities of a comprehensive human resources program including: HRIS, talent acquisition, classification, compensation, benefits and payroll administration;
    • Mandated rules, regulations, policies and procedures governing Clackamas Community College’s human resources programs.

    Ability to:

    • Exemplify traits that reflect the college’s culture, including integrity, a customer service orientation, cultural sensitivity, trustworthiness, flexibility and a willingness to change;
    • Accurately interpret human resources policies and collective bargaining agreements;
    • Communicate effectively with 
    • Successfully manage multiple projects and balance multiple priorities and meet deadlines while working effectively in a team environment;
    • Maintain confidentiality and handle highly-sensitive and personal information with sound judgement, tact, and discretion;
    • Learn and effectively use technology, software, and applications at level of sophistication required for the duties of the position, including Microsoft Office (Outlook, Word, Excel, and PowerPoint), HRIS, and Applicant Tracking Systems (ATS);
    • Respond to questions from candidates and employees on a broad range of human resources topics;
    • Build and sustain collaborative work relationships;
    • To work independently but also to constructively receive supervisor direction.  

    SPECIAL CERTIFICATION :

    • SHRM-CP or another professional HR certification (preferred not required).


    Other Job Elements

    WORKING CONDITIONS :

    • The position requires minimal (20-40%) ability to use dexterity and fine motor skills assemble, build or repair machines or other objects. Frequent (51-80% of the time) use of office equipment.

    • The position requires minimal (5-20%) physical effort such as lifting, carrying, or movement, etc.   Movements required to complete work are not difficult, and only require some degree of agility and hand eye coordination.

    • The work environment is well protected, with virtually no hazards or obstacles (0-5%).  There is very little element of personal risk or hazard. Job conditions are usually stable, with virtually no (0-5%) issues of confinement, temperature change, incident of noise, or interactions of a disagreeable nature, inside/outside work, dirty conditions, exposure to contagious disease, etc. 

    SUPERVISORY RESPONSIBILITIES :

    Supervision of others is not a typical function assigned to this position, but the incumbent may provide training and orientation to newly assigned personnel and assign work to student workers.  

    SUPERVISION RECEIVED :

    Works under the direction of the Director of Human Resources.


    Additional Information

    APPLICATION INSTRUCTIONS:

    When applying for this position, you will be required to complete the NeoGov application and attach the following electronic documents.
     1. Resume
     2. Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position. 
     3. If applicable: Veteran’s Preference documentation 

    Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. CCC makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

    VETERANS' PREFERENCE:

    Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Military personnel who expect to be honorably discharged from the military within 120 days of certifying veteran status on this job application, may also request preference. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.   

    DOCUMENTS REQUIRED:

    • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
    • Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
      • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records 

    For information regarding Veteran's Preference qualifications, visit the following website: https://www.oregon.gov/boli/workers/Pages/veterans-preference.aspx  

    TERMS OF EMPLOYMENT: 

    • All positions at CCC are required to be available for work onsite as requested by the college.
    • Requires flexible work schedule to meet program needs.
    • Employees must maintain Metro Portland, OR or Vancouver, WA residency as a condition of employment.
    • Providing false information will result in rejection of an application, employment offer or dismissal.

    EQUAL OPPORTUNITY EMPLOYER:
    CCC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

    ANNUAL SECURITY REPORT:
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view CCC’s most recent Annual Security Report (ASR) at Clackamas Community College. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on CCC properties for the last three calendar years.


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