Human Resources Assistant

About SUNY Polytechnic Institute:

Employment is with the State University of New York Polytechnic Institute (SUNY Poly)

SUNY Polytechnic Institute (SUNY Poly) is New York's globally recognized leader in higher education and technology innovation, research and development.  SUNY Poly serves as a major resource for pioneering research and development, technology deployment, education, and commercialization for the international nanoelectronics industry.

SUNY Poly is dedicated to the goal of building a diverse and inclusive teaching, research, and working environment. Potential applicants who share this goal, especially underrepresented minorities, women, persons with disabilities, and veterans are strongly encouraged to apply.

Job Description:

The Personnel Assistant/Human Resources Assistant assists in a broad array of generalist activities in support of the administration of professional and classified personnel services including, but not limited to generalist activities, SUNYHR entry, payroll transactions, classification/compensation, ethics compliance, personnel administration, and immigration.  Other reasonable duties as assigned. 

• Analysis and input of data from personnel transactional forms to the SUNY systems which includes, NYSTEP, Payserv and SUNYHR, complete and process HR personnel forms, setting up new records, perform changes on existing records, verify and recalculate data, etc. Generate and compare HR reports to detect and reconcile HR discrepancies.  Assisting with ethics compliance.
• Communicate and provide customer service to all SUNY Poly staff on personnel related transactions, generate letters to employees confirming execution of personnel transactions.  Prepare analysis of regular personnel transactions and prepare reports.
• Respond to HR related questions via verbal and written communication. Assist in determining, creating, and affecting policy for SUNY Poly in regards to personnel transactions and overall policy for the campus.  Assist with projects as assigned and may include automation and streamlining or internal controls.
• Oversee the flow of documents relevant to HR transactions and the audit process to ensure all files are maintained in a compliant and organized manner ensuring internal controls and processes are adhered to.
• Appropriately respond to and/or route inquiries from SUNY Poly staff in other business support areas.  Responsible for completing performance programs and evaluations timely.  Responsible for all campus performance management programs to include tracking, organizing, notifying supervisors of due dates, escalating due programs and evaluations to the VP for HR if not complete; notifying the VP for HR if any programs and evaluations are overdue and will impact appointment status.
• Other reasonable duties as assigned.

Salary Range: $50,000 - $52,000

Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/MCclassifiedbenefitsummay.pdf

The primary location for this position is in Utica, with possible travel to other operating locations.

Requirements:

?Minimum Requirements:

• Bachelor's degree in Human Resources Management or a related field from a college or university accredited by US Department of Education or internationally recognized accrediting organization OR equivalent AND a minimum of one to three years of professionally responsible experience
• Demonstrated knowledge of the principles and practices of personnel administration
• Demonstrated proficiency using Microsoft Office and specifically Microsoft Excel; excellent oral and written communication skills.

Applicants must address in their applications their abilities to work with a culturally diverse population.  This position is contingent on the satisfactory completion of a background check; this position may require annual checks.

Additional Information:

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator [email protected] at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email [email protected].

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected] .    

Application Instructions:

Persons interested in the above position must submit a resume, cover letter, three references, a diversity statement, along with The SUNY Polytechnic employment application.  In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at [email protected] or call 315-792-7191.