Human Resources Assistant II - UT Physicians Focus

Position Summary:

UTHealth Houston's Human Resources team is looking for a Human Resources Assistant who will mainly do clerical and administrative work with the team that services our UT Physicians clinics. This employee provides administrative/technical support for one or more human resources functions. Human Resources experience is preferred, along with some mastery of Excel and some expertise in PowerPoint. The individual should be comfortable providing guidance to leaders and employees alike, both verbally and in writing. You should be service-minded, and able to supply great customer service. 

Specific duties may include: 

• Family Medical Leave Coordination 
• General Mailbox monitoring for this department of HR 
• Answer UTP Mainline and Voicemails
• Administrative Duties for NEO
• Grid Prep
• Emails
• Back-up New Employee Orientation Facilitator
• Monthly standard reports collecting data from other team members and compiling. 
• Generate a Headcount Report
• Monthly reports- Marketing and UTP Execs as needed

 

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us, you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

• 100% paid medical premiums for our full-time employees  
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 
• The longer you stay, the more vacation you’ll accrue! 
• Longevity Pay (Monthly payments after two years of service) 
• Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as... 

• Free financial and legal counseling 
• Free mental health counseling services 
• Gym membership discounts and access to wellness programs 
• Other employee discounts include entertainment, car rentals, cell phones, etc. 
• Resources for child and elder care 
• Plus, many more! 

Position Key Accountabilities:

1. Provides daily technical support to clients and/or departmental staff members in assigned areas of human resources.
2. Researches, compiles, and analyzes data for various projects and reports. May make recommendations to supervisor on Human Resources issues. 
3. Processes and/or explains forms to employees and applicants.
4. Provides support to hiring managers, candidates, organizational staff, and HR colleagues in one or more of the following areas:  HR information systems (applicant tracking system, HRMS); candidate recruitment/screening; employment processing; compensation administration; training administration; employee relations; and/or equal opportunity.
5. Researches and answers routine to moderately complex questions or issues in compliance with UT-Houston’s policies.
6. Prepares procedures for assigned tasks.
7. Performs other duties as assigned.

Minimum Education:

High School diploma or its equivalent.

Minimum Experience:

At least one year of office or administrative experience is required. 

Prefer candidates with some exposure to human resources functions and those who have Excel skills. 

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.