Human Resources Assistant

Position Summary:
Under general supervision, provides a variety of administrative services for the University in support of the day-to-day operations of the Human Resources Department.

Duties and Responsibilities: 
Responsible for operational and technical personnel duties to include, but not limited to:

• Process paperwork for new employees including I-9 compliance
• Computer entry and file maintenance
• Assist with NEOGOV database including but not limited to routing applications
• Process and manage worker’s compensation program and OSHA reporting requirements
• Welcome and provide guidance to employees and the public regarding personnel matters, including the interpretation of general HR policies and procedures
• Assist with new employee orientation customers
• Update and maintain HR Portal forms
• Responsible for maintenance of confidential personnel files 
• Maintain computer employee data information
• Answer telephones and provide accurate information to callers
• Conduct employment verifications
• Assist with various personnel projects including but not limited to leave administration and timesheets
• Establish and maintain various reports and documents to provide current personnel information
• Responsible for maintenance of HR archived files
• May supervise and train student employees
• Perform other duties as assigned

• Ability to work with sensitive information and to maintain high standards of confidentiality at all times
• Ability to maintain effective working relationships with employees, other agencies and the public 
• Ability to follow written and verbal instructions
• Ability to pay attention to detail
• Ability to multi-task
• Ability to communicate effectively orally and in writing
• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Knowledge of computer-based programs to include experience with database query and report writing, HRIS entry, maintenance and Microsoft Office
• Knowledge of procedures and regulations established and maintain effective working relationships with others
• Knowledge of Worker’s Compensation state regulations and processes preferred
• Knowledge of general payroll principles and methods

Physical Demand and Working Conditions:

• Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Work is performed on the main campus in Portales with a general 8-5 Monday through Friday schedule. 

Application Review Date: Open Until Filled 
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:  
Required Documents: Letter of Interest
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.       
 
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University’s non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218.  If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https://www.enmu.edu/about/public-documents/title-ix/coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to [email protected] . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail [email protected]