Human Resources Administrator

University of the Incarnate Word, United States

Updated: 14 days ago
Location: San Antonio, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Title Human Resources Administrator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Human Resources Administrator is primarily responsible for creating, managing, and implementing employee training programs. Position works closely with leadership to identify potential training programs and develops/executes approved programs, to include tracking trainee performance and feedback. Position is also responsible for managing the annual Employee Performance Appraisal Program. The Human Resources Administrator reports to the Assistant Director of Human Resources.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties


Job Duty Name HR Training
Description of Job Duties
  • Collaborates with the leadership to identify employee training needs.
  • Develops, executes, and maintains employee training programs and materials, to include paper-based, web-based, and in-person delivery.
  • Develops and maintains training schedules, and secures space for in-person training.
  • Directly delivers interactive training and development programs for employees and managers that elicit participation and foster learner motivation during classes.
  • Provides monthly/quarterly information to employees and managers on Human Resources news and updates.
  • Promotes and educates employees on UIW policies, procedures, wellness, and employment laws.
  • Conducts formal orientation with new employees twice monthly. Schedules presenters and ensures respective topics are covered during training. Monitors new employee completion of required training.
  • Coordinates quarterly new employee luncheon with university executives.
  • Provides training to search committees on EEO, recruitment policies, and procedures.
  • Maintains accurate records or training programs, including evaluations/surveys, employee participation and LMS records.
  • Analyzes the effectiveness of training and workshops and adjusts as needed.
  • Administers Learning Management System (LMS), Vector Solutions, to ensure employee utilization to complete required training; provides periodic LMS reports, and determines ROI.
  • Builds new training program in LMS to meet university needs.
  • Assists employees with issues pertaining to participation in online training.
Job Duty Name Human Resources Administration
Description of Job Duties
  • Conducts exit interviews and compiles statistical data for annual report on employee feedback.
  • Responds to TWC claims and hearing notices.
  • Oversees Performance Management System in ATS, provides training for managers, tracks completion, reviews evaluations for follow-up, and prepares completion reports for leadership.
  • Supports departmental compliance efforts with relevant federal, state, and local laws and regulations, including the ACA, FMLA, FLSA, ADA, HIPAA, Title VII, and related laws.
  • Provides high-quality, responsive customer service; answers employee questions on HR policies.
  • Responds to employee-related issues, escalating complex or sensitive matters as appropriate.
  • Identifies and anticipates HR needs based on current or planned business activities and partners across the HR function to develop solutions.
  • Supports benefits open-enrollment program and provides training to employees on Banner Self-Service.
  • Prepares annual reports on Human Resources metrics.
  • Supports and participates in HR led employee engagement and recognition initiatives.
  • Assists with benefits; serves as back up to the front desk when needed.
  • Provides day-to-day administrative and procedural support as needed.
  • Performs other duties as assigned.
Job Duty Name Administration of Telework and Alternative Work Schedule Policy
Description of Job Duties
  • Ensures compliance with UIW’s Telework and Alternative Work Schedule policy through continuous monitoring, tracking, and record keeping.
  • Responds to all telework and alternative work schedule requests.
  • Collects, validates, processes, and maintains various forms/records associated with the Telework and Alternative Work Schedule policy (including data entry into a central HR Information System/Banner and the various secondary systems).
  • Ensures accurate tracking of employees approved/denied for telework and alternative work schedules.
  • Consults with leadership, providing HR guidance and policy interpretation when appropriate.
  • Advises department leadership on policy.
  • Collects and analyzes metrics related to UIW’s Telework and Alternative Work Schedule policy and recruiting for use in identifying/developing continuous improvement initiatives.
  • Ensures required Telework and Alternative Work Schedule training is complete.
  • Conducts training of employees and supervisors on policy and requirements.
  • Provides employees with information and training about setting up safe workstations.
Job Duty Name Compliance
Description of Job Duties
  • Ensures legal compliance by monitoring and implementing applicable HR federal and state requirements.
  • Conducts ongoing research as it relates to out-of-state employment and the implication on UIW.
  • Evaluates tax considerations and provides proper and timely notification to the Payroll Office as it relates to out-of-state teleworkers.
  • Reviews states unpaid and paid leave rights, minimum wage requirements, payday requirements, overtime, breaks, unemployment insurance, workers’ compensation coverage, and disability insurance.

Qualifications


Knowledge Skills and Abilities
  • Ability to develop, plan, and implement training programs, and execute training in-person and via MS Teams, etc…
  • Enthusiastic and engaging presentation and facilitation skills.
  • Ability to effectively stay up to date on labor laws and best practices.
  • Ability to set priorities and to plan, organize, and coordinate multiple projects and activities with varied deadlines.
  • Maintain a high level of professionalism, ethics, and confidentiality.
  • Promote a unified, team-oriented atmosphere in all communications and actions.
  • Professional in appearance and demeanor; strong skills in providing excellent customer service internally/externally.
  • Outstanding communication (verbal and written) and interpersonal skills to inspire and engage learners; ability to work strategically and effectively with employees of diverse levels of competencies and varying educational needs.
  • Ability to effectively gather data, compile information, and prepare reports.
  • Excellent computer skills with advanced knowledge of Microsoft Office.
  • Ability to function independently and collaboratively as part of a team.
  • Strong process and procedure knowledge for continuous process improvements.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Bachelor’s Degree in Human Resources or related field.
Required Work Experience
Three (3) to five (5) years of professional experience in Human Resources including experience conducting training in an organization.
Preferred Qualifications
Training Certification.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs.
Physical Demands
  • Ability to reach overhead, bend, squat to retrieve and set-up training materials.
  • Ability to push/pull event wagon weighing up to 35 lbs.
  • Ability to actively engage in events for extended periods of time.
  • Ability to regularly move about campus and event venues to actively engage attendees.

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