Human Resources Administrator (Hybrid)

Stanford University is one of the world’s most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies, the School of Medicine is seeking a candidate to fulfill the role of Human Resources Administrator in the Department of Comparative Medicine. Comparative Medicine is a distinct discipline of medicine that uses animal models of human and animal disease in translational and biomedical research. Our mission is to advance human and animal health through outstanding research, veterinary care, and training. Stanford University is seeking a Human Resources Administrator to provide human resources administrative support. Act as the first point of contact for most human resources inquiries and serve as a resource to staff and faculty on human resources policies, procedures, and practices.

As the Human Resources Administrator, you will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in medical advancements. Our culture is fast paced, energetic and growing.

The Human Resources Administrator (HRA) will report to the department Human Resources Manager (HRM). This position will be based at the Stanford Main Campus and is considered hybrid.

Please submit a cover letter highlighting your experience and qualifications along with your job submission and resume. For full consideration please apply by February 9, 2024. 

Duties include:

• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain  human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with hiring managers, human resources staff, and/or supervisors.
• Support and coordinate employment activities (transactions and documentation). Assist in onboarding and exit process of staff.
• May support the process (transactions and documentation) for academic and staff appointments/reappointments and student/post-doctoral appointments.
• Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. May perform time and leave administration duties and input data to financial system.
• Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Provide general administrative support for human resources staff.

*- Other duties may also be assigned

DESIRED QUALIFICATIONS:

• Bachelor’s Degree preferred.

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and two years of relevant experience, or a combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Strong attention to detail and accuracy.
• Ability to learn and apply general human resources policies using problem solving skills.
• Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
• Ability to consistently follow through with projects and assignments and meet deadlines.
• Excellent oral and written communication skills.
• Strong and effective interpersonal and customer service skills.
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
• Experience using email and internet.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Travel on campus to schools/units, out of town.

Additional WORKING CONDITIONS:

• Shared Workspace.
• Hybrid Position, 2-3 days/per week onsite.
• Extended hours during peak periods and pay period end.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

The expected pay range for this position is $35.10 to $40.38 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. 

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.