Human Resource Representative

Details

Posted: 01-Aug-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Human Resources
Staff/Administrative

Internal Number: 5480161

Human Resource Representative
Human Resource Representative
Hiring Department: Facilities Management Admin
Location: Chicago, IL USA
Requisition ID: 1026678
Posting Close Date: August 7, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .
Description:
Under the HRA - Hiring Manager supervision the Human Resource Representative provides professional, responsible, and complex administrative support for the face-paced, high volume HR department that supports all units of the Office of the Vice Chancellor for Administrative Services.
Duties & Responsibilities:

Works with the Civil Service Hiring Manager to assist with various steps of the on-boarding process.

Schedules candidates for pre-employment physicals and ensures that other pre-employment processes and new hire documentation is complete.

Prepares new hire HR files to ensure that applications, job descriptions, CBC verifications, nepotism forms, and health screens are included.

Assists applicants with online applications. Contacting and communicating with potential candidates. Guiding applicants completing all the necessary recruiting formalities.

Retrieves, reviewing, and qualify applications, resumes, cover letters from JDExpert.

Assist with new employee onboarding. Prepare packets for interviewing committee upon receiving referral lists. Coordinates with department managers to set up interview dates/times and assists selected candidates with online interview scheduling via departmental system (Hiring Manager), Cornerstone, Teams, Webex, etc.

Sends notification emails to the interview committee and candidates to confirm interviews.

Answer routine and not routine inquiries to employees and public.

Assist with recruitment, job fairs, orientation sessions for new and current employees. Assist with terminations including exit interviews.

Maintains departmental databases, (HRWeb, Hiring Manager, HR Manager, update the phonebook, listserv. Performs routine entries, queries, and respective updates to all automated systems new hires, promotions, reclasses, separations, etc.

Tracks completion of mandatory performance reviews, probationary evaluations, job descriptions, trainings. Update the Book phone. Maintains the organization of multiple filing cabinets for current and separated employees. Creating, collecting, maintaining, and updating potential candidates and employee records Ensuring that the candidates are informed about the employee benefits and any other details.

Addressing employee queries in a timely and professional manner. Maintaining the confidentiality of any sensitive information Composes and distributes correspondence internally and externally.

Liaising with internal and external facilitators. Perform and assist with periodic audits for HR files and records to ensure that all required documents are collected and filed appropriately.

Provides clerical support to the HR department.

Answering employee questions, fixing processing errors, and distributing checks.

Acts as a liaison between the organization and external benefits Assists with new hire orientation.

Maintains the integrity and confidentiality of human resource files and records.

Manage day-to-day office operations. Interview, hire, orient, lead, mentor and evaluate staff to meet departmental and organizational needs.

Perform other related duties and participate in special projects such as the VCAS Employee Recognition Awards Ceremony.

Minimum Qualifications Required:

1. High school diploma or equivalent.
2. Any one or any combination totaling two (2) years (24 months) from the following categories below:
A. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)

B. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/11486?c=uic
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About University of Illinois - Chicago
The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.
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