Human Resource Coordinator

Job Posting Title:

Human Resource Coordinator

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Hiring Department:

Charles A Dana Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Jan 02, 2023

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

The Human Resources Coordinator will support the Charles A. Dana Center through human resource operation and administration utilizing best practices, professional acumen, and excellent customer service.

Responsibilities

• Oversee all departmental HR processes. Support the full employment lifecycle of staff, students, service providers, and affiliated workers, including but not limited to recruitment, onboarding, offboarding, and performance management. 

• Act as the department’s liaison to the College of Natural Sciences Dean’s Office and other University offices. Maintain knowledge of university policies and procedures related to human resources and ensure compliance. Escalate complex human resources matters to CNS HR office. 

• Assist in developing processes and activities which enhance the Dana Center’s ability to attract and retain a workforce which fosters diversity, inclusion, and belonging. 

• Participate in weekly staff meetings, staff training, and collaborative process improvement. Update and maintain complete and accurate records. Produce reports as requested.  

• Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness.

• Other related Functions as assigned

Required Qualifications

Bachelor's degree plus 2 years of experience in human resources, business, or related field.  Demonstrated knowledge of federal, state, and local employment laws.  Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy.  Strong creative problem-solving skills with the ability to develop and recommend practical solutions.  Ability to maintain confidentiality and respond appropriately to sensitive issues.  Excellent verbal and written communication skills with the ability to support a wide range of diverse constituencies.  Previous success working independently and, in a team-oriented, customer service environment. Comfortable with and skilled at communicating via Zoom and/or Teams.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Previous experience in a higher education setting.  Human Resource certification or demonstrated progress in other professional development courses related to Human Resources.  Demonstrated knowledge with commonly used business applications and employment policies at the University of Texas at Austin.  Experience leading meetings or trainings for audiences of varying size.   Ability to anticipate the needs of the department proactively and develop processes to improve efficiency.  Experience with strategic planning for recruitment and hiring

Salary Range

$50,000 + depending on qualifications

Working Conditions

Involves normal office equipment such as laptop, printer, copiers, etc. Most have the ability to move about the office.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.