Human Resource Associate - VC for Health Affairs

University of Illinois, United States

Updated: 17 days ago
Location: Chicago, ILLINOIS

Human Resource Associate - VC for Health Affairs

Hiring Department: VC for Health Affairs

Location:  Chicago, IL USA

Requisition ID: 1024564

Posting Close Date: April 15, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience.  In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.  In addition we offer tuition waivers for employees and dependents.  Click for a complete list of Employee Benefits .

Description:

The Human Resource Associate (HRA) will provide guidance and administer HR transactions for the Office of the Vice Chancellor for Health Affairs (OVCHA). This individual will ensure that the OVCHA is adequately staffed to perform duties and meet objectives. The HRA will work with OVCHA leadership and individual subunits to establish strategic plans for hiring, provide expertise and problem resolution for human resource-related matters, and develop, implement, and maintain policies and programs to ensure compliance with university, state and federal laws.

Duties & Responsibilities:

  • Recruitment
  • Provide guidance on titles and employment categories.
  • Work with hiring managers to develop job descriptions including duties, qualifications, and any specialty factors.
  • Initiate and ensure completion of process for new hires.
  • Process JDX, Cornerstone, and HRFE transactions
  • Liaise with Central HR Offices (Compensation, the Office of Access and Equity, Civil Service, Extra Help, Student Employment, Office of International Services)
  • Coordinate search committee communications and meetings
  • Facilitate candidate communications and interviews
  • Create, process, and maintain documentation
  • Facilitate background checks and process I-9s
  • Provide letters of offer
  • Provide general onboarding to new employees and ensure appropriate accesses are granted
  • Existing Employee HR Transactions
  • Ensures completion of labor redistributions, payroll adjustments, overcompensation and stiped processing, reclassifications, retiree rehires, and separations
  • Serves as liaison for OVCHA with central offices, including Compensation, the Office of Access and Equity, Civil Service, Extra Help, Student Employment, Office of International Services, Payroll, Benefits, Leave, and Employee Relations
  • Coordinates annual performance and probationary reviews
  • Provides guidance for and coordinate corrective actions and progressive disciplinary procedures
  • Human Resource Advising and Planning
  • Provides general leadership, guidance, and direction for human resources activities in the OVCHA.
  • Participates in determining long and short-range goals and objectives of overall human resources program and represents OVCHA HR on university/agency committees.
  • Participates in the budget process for personnel operations.
  • Ensures that activities and services adequately meet the business and operational needs of the OVCHA and University.
  • Additional Duties
  • Perform other related duties and participate in special projects as assigned.
    •  

    Minimum Qualifications Required:

  • Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
  • Two (2) years (24 months) of work experience performing professional-level human resources duties.
  • Bilingual (Spanish & English). 

    • Preferred Qualifications:

    • Experience using HR systems.
    • MS Teams and Outlook Calendar.
    • Master’s degree in Human Resource Administration or Management preferred.
    • Knowledge above the rudimentary understanding of principles and procedures used in human resources (i.e. personnel recruitment, selection, training, compensation, benefits, labor relations and negotiation and personnel information systems).
    • Knowledge above the rudimentary understanding of federal and state laws, rules, and/or regulations affecting public human resources administration; ability to develop a broad knowledge of those of the employing institution.
    • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
    • Skill in reviewing and formulating/revising human resources policies and procedures and in exercising control over the implementation of policies and procedures.
    • Skill in utilizing organization and time management and in effectively managing multiple priorities on a daily basis.
    • Strong/excellent communication (verbal and written) and interpersonal skills to effectively present information including writing and editing reports and other materials and to respond to requests for guidance and/or clarification.
    • Ability to employ critical thinking skills, creativity, and ingenuity for effective and timely problem-solving.
    • Ability to maintain professional relationships and to work effectively as a member of a team and/or as a project leader with the public, faculty, staff and administration as well as a variety of external union representatives and organizations.
    • Ability to organize, analyze and interpret data and have strong attention to detail and a high level of accuracy.
    • Ability to tactfully handle situations involving employee performance/discipline with utmost discretion and professionalism.
    • Ability to plan, supervise, and evaluate the work activities of others.

    To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

    Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees. Request an Accommodation


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