Human Resource Associate - MSHC - Administration

Human Resource Associate - MSHC - Administration

Hiring Department: Mile Square Health Center - Administration

Location:  Chicago, IL USA

Requisition ID: 1024352

Posting Close Date: 4/3/2024

Salary: $51,246-$75,000-commensurate with experience

About UI Health: 

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary

The Human Resources Business Partner (HRBP) assists with Human Resources functions at Mile Square Health Center (MSHC). The HRBP works within MSHC to assist in the planning, implementing and evaluation of human resources strategies throughout the enterprise. The HRBP assists in areas such as recruitment, credentialing, administration, transactional support and process improvements. The HRBP assists with the collection and analysis of human resources data and the development of procedural solutions for statistical and information purposes to ensure effective results and outcomes. This position serves as a consultant to management on Human Resource related issues by assessing and anticipating Human Resources needs. The HRBP formulates partnerships across the HR function to deliver value added services to management and employees that reflect the business objectives of Mile Square. The HRBP maintains an effective level of business literacy about the Departments' financial position, staffing models and its culture. The HRBP acts a point of contact for all MSHC employees as it relates to Human Resources inquiries.

Duties & Responsibilities

• Assist in the planning and execution of all recruitment activities, for Academic Professional, Civil Service, temporary staff, etc. at MSHC, including: job creation, requesting hiring approval, reviewing, tracking and delegating approved RAHAs, posting vacancies, sourcing applicants, monitoring application tracking system use, applicant review, conducting interviews, coordinating/participating in search committees, search status reporting, scheduling committee meetings and interviews, salary determinations based on union contracts/market equity, communicating with applicants, conducting reference checks, extending and negotiating job offers, onboarding, vacancy postings, scheduling orientation classes, and initiating access to UI Health/MSHC Systems.

• Collaborates with outside advertisement agencies for external job postings and advertisements. Assist in coordinating recruitment activities: Open Houses, recruitment fairs, advertisings, recruitment materials, etc.

• Prepare, create, transmit, file and secure documents while maintaining confidentiality and HIPAA regulations (applicant files, employee files, benefit files, and audit files). Assists in maintenance of human resources file-room and performs audits to ensure personnel files are updated.

• Process new hire, transactional changes, separation changes in the various HR databases and systems ensuring data is being accurately captured

. • Process access requests for new and current employees. Work with UI Health HR, IS and departments to terminate access for separating employees

. • Act as a backup in payroll administration, including administration of timekeeping system and manual pay records, payroll reports and processing various pay adjustments.

• Support credentialing process of employees; liaison between employees, college departments, and the Medical Staff Office.

• Run various headcount reports, analyze trends in data, and provide feedback on analyzed data. Assist with process improvement and development to streamline the Human Resources department and ensure efficiency in services provided.

• Conduct “HR Rounding” throughout departments to discuss individual needs and plans. Provide HRIS and HR process training to management. Meet with new employees during their first week to address any questions or concerns.

• Collaborate with Managers, colleagues, and other departments to ensure a thorough understanding of human resources policies, procedures, and practices. Partner with our School Based Health Centers and Integrated Health Care clinics to maintain consistency across the enterprise.

• Point of contact for employees with Human Resources questions, answer routine inquiries, aid, or direct employees to appropriate department for follow-up.

• Provides administrative support to MSHC Human Resources.

Minimum Qualifications

Preferred Qualifications

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above-mentioned requirements must be submitted no later than 4/3/2024.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

This is a full-time and benefits eligible position.  UI Health offers competitive salaries commensurate with experience.  All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation