HR Technician

Colorado State University, United States

Updated: over 1 year ago

Location: Fort Collins, COLORADO

Deadline: 25 Aug 2022

Posting Details
Posting Detail Information

Working Title	HR Technician
Position Location	Fort Collins, CO 80523
Classification Title	Technician II
Posting Number	202200406P
Position Type	State Classified
Open Date	08/09/2022
Close Date	08/25/2022
Salary	$3,124 - $3,767 Monthly + Full Benefits
Employee Benefits	Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time	Full-time
State Classified Hourly	No
Overtime Eligible
Description of Work Unit	The Facilities Management department exists to develop and maintain the physical environment of the University by administering and managing Capital Construction, Space Management, Physical planning, Maintenance, Grounds and Custodial Services for the University to achieve it’s objectives of instruction, research and public service. Human Resources services provides a variety of functions to Facilities Management department which includes policy administration, records, leave, systems data entry as well as processing, tracking and maintenance of personnel information and programs (LWOP, Worker’s Comp, FML), payroll time and records, training, compensation/classification and employee relations.
Position Summary	This position provides general HR Technician support for approximately 600 employees. Position is responsible for policy administration, records, leave, and systems data entry as well as processing, tracking and maintenance of personnel information, records, and electronic archiving systems. Job duties also include providing accurate information/responses to HR related questions and inquiries and ensuring strict confidentiality in all HR communication and records. This position liaises with CSU HR IS, records, payroll and benefits, and student employment to ensure compliance with CSU, state, and federal regulations and policies.
Minimum Qualifications	To be considered for this position, candidates must demonstrate: Two full-time years of work experience in Human Resources related roles.
Substitutions
Preferred Qualifications	Highly sought applicants will have many of the following: • Degree(s) in Human Resources, Business Management/Administration or a closely related field. • Professional experience in a higher education environment. • Demonstrated proficiency in systems such as Oracle HR IS, TimeClock Plus (TCP), Talent Management System (TMS), and/or Web Focus. • Certifications or licenses in professional HR organizations such as SHRM and/or HRCI •Experience delivering exceptional customer service to internal and external customers while adhering to complex policy and competing priorities. •Demonstrated attention to detail. •Proficiency utilizing MS Word, MS Excel, and a variety computer programs to perform record keeping, data entry and other administrative tasks. •Experience working with sensitive information and adhering to strict confidentiality guidelines. •Ability to use exceptional verbal and written communication skills. •Experience processing payroll in a higher education environment. • Excellent communication and interpersonal skills. • Demonstrated ability to work in a computerized environment. Proficiency in MS Office Suite and HR IS software programs. • Demonstrated mathematical skills in order to calculate payroll data. • Demonstrated ability to deliver accurate, complete work product in a timely fashion. • Strong commitment to a diverse and inclusive work environment. • Displays a customer service-oriented approach including the ability to establish and maintain positive working relationships throughout the organization.

Essential Job Duties

Job Duty Category	HR Coordination
Duty/Responsibility	Specialize in employment processes for specific employee types (Hourly, State Classified). · Complete employee hire processes including I-9 verifications, background checks, creating new employee assignments in HRIS, and completing necessary paperwork. · Assist in submitting, monitoring, tracking, reconciling, and facilitating employee leave related documentation and records for compliance. Support activities such as: Compensatory Time, Overtime payment, Holiday/Administrative Leave, as well as special circumstances such as Family Medical Leave (FML), Short Term Disability (STD), Leave Without Pay (LWOP), and/or Worker’s Compensation (WC) · Serve in initiator and/or applicant manager roles as assigned in TMS to help facilitate activities related to the position management and hiring activities. Provide general administrative support in TMS in the initiator role: generating content, creating, or modifying position descriptions, inputting requests, and uploading informational materials and forms. Provide general administrative support in applicant manager role to support searches, pool hires, and/or alternative appointment requests (AAR). · Assist in personnel record and electronic archiving systems; management, filing, maintenance and upkeep. · FM Website/Future Intranet: Review and help maintain general web sites. Help ensure HR content information is up to date with active links. · Updates written procedures and policies for employee and supervisor reference and helps ensure information is available online and distributed as needed. •Determines the need for a background check for Hourly employees. Submits background check forms for processing. •Maintain confidential and accurate personnel records, files and reports for all FM employees. •Insure that all deadlines are met.
Percentage Of Time	50%

Job Duty Category	Technical Analysis
Duty/Responsibility	Audit sick leave and annual leave earned and used. Report leave usage to supervisors and employees within the department. Monitor various HR and Payroll reports Create time sheets for quick pays Investigate payroll questions Process labor redistributions Answer questions with the electronic time clock system. Design, generate and maintain HR related reports of employee demographics and profiles for analysis and actions such as: certification, reappointment/extension, benefits eligibility, salary comparators, and other needs as requested utilizing systems such as Oracle HR IS and Web Focus. Management of biweekly hourly payroll submission to ensure compliance with University regulations – calculate hours worked, verify wage, fringe rate calculations, and verify entries in time clock plus or other time entry system. Management of hourly expense distribution reconciliation process; running applicable reports; compiling, analyzing, and distributing internal reports of hourly employees; and monitoring hours worked by work-study students and non-student hourlies. Adjust payroll codes by appropriately classifying leaves, leave without pay, overtime hours, shift differential, and on call hours Generate, process, and verify pay rate, title and status changes for all employee types in Oracle. Process all promotions, terminations, retirements and transfers for all employee types. Insure proper account number is applied to each employee for proper labor distribution accounting for all Facilities Management departments.
Percentage Of Time	30%

Job Duty Category	Training Support
Duty/Responsibility	Provides support for the Training and Organization Development Coordinator by: •Registers and orders course materials, request flights from travel agency, support logistics functions for travel such as rental vehicles and airport shuttles. Prepares training/travel packets for employees. •Schedules training as instructed and makes reservations for classrooms for such training. Creates and manages registration lists as prescribed by the Coordinator. Emails information to attendees regarding date/time/location of training. •Record event participation, such as sign in/attendance, and participation records. Enter training information into database. •Attends Safety Committee meetings and takes meeting minutes, creates agenda, and takes attendance •Submit Kuali documents to support training, travel, and safety: authorizations, reimbursements, TEM documents and internal orders
Percentage Of Time	20%

Application Details

Special Instructions to Applicants	APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the *Work Experience* section on the application. Human Resources must be able to evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. The *Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.* INCOMPLETE APPLICATIONS If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. An Application is incomplete if no current/ previous employment is included in the *Work Experience* section of the Application. An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the *Work Experience* section of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. Please see the *Required Documents* section of the posting. NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Must be willing to sign and adhere to a Confidentiality Statement.
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights	If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

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