HR SPECIALIST

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Perform a variety of specialized, complex activities in the coordination of a large department's Human Resources. Strong emphasis on proactive problem resolution and departmental communications.

Work Performed

• Coordinate, process and manage the new hire process with hiring managers to include providing salary quotes to the hiring managers.  Coordinate hire activities with hiring managers and new hires.  This includes offer letter review, I-9 verification and submission, obtaining and verifying necessary documentation, scheduling orientation and assisting with onboarding activity information, setting up Approvers and Back-up Approvers in Payroll Systems.
• Serve as point of contact, interfacing with hiring managers, divisional business manager and new hires to provide information and answer inquiries regarding various payroll/HR policies, employment expectations and responsibilities.
• Communicate effectively, review and submit iForms in a timely manner and in accordance with corporate processing deadlines. Serve as resource on human resources matters, providing guidance to administrators, members of management to include faculty and staff.
• Demonstrate knowledge of internal HR information by displaying the ability to research, comprehend, and communicate Duke policies and regulations. Recommend best practices in accordance with established University policy.
• Coordinate the faculty and staff the leave of absence process.  Advise faculty, staff and management on policy guidelines, eligibility criteria to include instructions and guidance regarding submission timelines.  Serve as a liaison with Employee Occupational Health and Wellness pertaining leaves of absence application and determinations.
• Manage the New Provider Enrollment process. This includes coordinating with the Divisional Business Managers, the incoming faculty member, the Credentialing Office and other applicable areas to insure all applicable paperwork is completed on time.
• Assist with special projects as needed including: Flu vaccines, Performance Evaluation Process (PEP), Service Awards, W2 distribution and other special projects as needed. Maintain the Department of Pediatrics Personnel Database.

Perform other duties as needed.

Minimum Qualifications
Education

Work requires knowledge of basic communications, research and education. mathematical principles normally acquired through a high school

Experience

Work requires the ability to review, maintain, research, and report on OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE human resource and payroll information/activities generally acquired through five years of related experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.