HR Specialist - College of Business

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Works with departmental leadership in the planning, implementing, and coordinating of human resources activities for the College of Business Office of Human Resources. Supports the Office of Human Resources and team members with various administrative, financial, and HR recruiting and event functions.

• Acts as a primary resource for inquiries related to faculty searches, temporary and student employment recruitment, contracts, and general HR matters. Manages incoming queries, assesses the optimal approach for resolution, and ensures prompt responses. Refers complex issues to the relevant HR colleague when needed.
• Coordinates with departmental leadership in identifying, developing, and planning HR-related programs and events such as lunch and learn workshops, trainings, employee recognition events, new faculty orientation, and other employee-focused college events.
• Provides support in processing contracts and responding to employee inquiries. Cross-trained to serve as back-up for processing contracts and responding to contract-related inquiries, and for college administrative and staff recruitment efforts.
• Provides support in the recruitment process for the College of Business Faculty Search and Screen processes as well as, temporary and student assistant positions. Utilizes applicant-tracking system to document process and distribute documentation upon request. Acts as the liaison between College hiring officials and university recruiters during the recruitment life cycle and provides support during the interview process, pre-employment, and pre-onboarding stage, and performs other recruitment functions as necessary.  Manages the paperwork associated with the recruitment and hiring of new temporary and student employees.
• Performs audits to ensure Panthersoft and internal system data integrity. Maintains current information in the faculty/staff directory. Conducts ad-hoc audits as assigned.
• Coordinates the Faculty Search & Screen processes within the College. Maintains all search and screen process records as they occur. Manages public record notices for all search processes. Maintains search information in the HR Panthersoft System for all faculty, student, and temporary positions.
• Reviews valid and legible work authorization documents submitted in the I- 9/E-Verify system to coordinate scheduling Student, FWS, and Temporary candidates for I-9 verification and E-Verify or sending to HR Service Center as applicable. Provides support with immigration visas for college faculty.
• Provides support in back-office personnel activities, including preparing Electronic Personnel Requisition Forms (ePRFs) and Electronic Personnel Action Forms (ePAFs) for various HR personnel actions. Maintains and follows up on personnel action forms. Reviews for accuracy and completeness before routing to the appropriate approver(s).
• Provides administrative support to departmental leadership in ad-hoc projects and/or special assignments.
• Interprets administrative policies for recommending new and improved programs to effectively manage human resources and administration for the College and implement best human resources practices. Provides direct confidential assistance to departmental leadership on highly sensitive administrative matters.

• Bachelor's degree and two years of administrative experience to include Human Resources experience.

• Previous experience in coordinating HR-related workshops and events.

• Administrative

• $40,000 - $45,000

Begin time: 8:30 AM
End time: 5:30 PM

• Operating University Vehicles (all types)

• Criminal Background Check
• Driver's License Check

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Travel to FIU Campus
• Ability to travel locally

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.