HR Specialist - Biscayne Bay Campus (BBC)

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides support to the Biscayne Bay Campus Human Resource (BBC-HR) office in the day to day administrative operations and recruitment functions which includes assisting or directing guests and callers on general HR related inquiries.

• Serves as the first point of contact for visitors. Provides assistance and general information to the various university constituents as it relates to all the services, programs and initiatives facilitated by the Division of Human Resources. Answers and routes all incoming calls with the highest level of customer service. Receives and distributes all incoming and outgoing mail and maintains office supplies.
• Assists in the recruitment efforts for positions, providing support in processes for the successful hiring and onboarding of regular, temporary and student employees. Creates and updates job openings, manages applicant pools, maintains open and fluid communication with hiring managers, facilitates pre-employment processes and extends official offers of employment.
• Provides assistance and information to the University community regarding time and labor/leave entry and approval processes and other administrative payroll functions.
• Maintains accurate weekly activity report of telephone calls and visitors. Prepares monthly reports to the Associate Vice President. Identifies any pending or unresolved issues that may need to be escalated to HR Leadership.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Works with Employee Records to efficiently process new hire paperwork.
• Creates and updates candidate information. Works closely with the corresponding department to ensure compliance with Equal Employment Opportunity (EEO) & Office of Federal Contract Compliance Programs (OFCCP) regulations. Closes out job openings upon candidate hire.
• Coordinates the day-to-day operations of the BBC-HR office by expediting daily workflow and information using initiative and judgment on matters requiring immediate attention and/or delegate to proper authority or handle personally.
• Represents the Division of Human Resources at meetings and events. Develops and maintains professional relationships with administrators, faculty, staff, students, applicants, and other members of the community.

• Bachelor's degree and two years of administrative experience to include Human Resources experience.

• Administrative

• $40,000-$45,000

Begin time: 8:30 AM
End time: 5:00 PM

• Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.