HR Specialist, Athletics

95221BR

Campus: Tempe

Department HR Specialist

Job Description

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

With minimal supervision from the HR Manager, assists with the coordination of the human resource functions for Sun Devil Athletics (SDA). These functions include but are not limited to: recruitment and staffing coordination; maintenance and retention of personnel files; payroll management; human resource compliance; internal controls; and other functions. Adheres to NCAA and Pac-12 rules and regulations, as well as the policies and procedures of the department, the university and the Arizona Board of Regents.

Job Family

Human Resources

Department Name

SDA Human Resources

Full-Time/Part-Time

Full-Time

Scope of Search

Arizona Board of Regents

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Close Date

14-September-2023

Essential Duties

• Works closely with SDA hiring managers and ASU Human Resources to oversee and coordinate all human resource activities related to the hire of full-time staff. Ensures adherence with SDA and university policies, practices and regulations. May assist with hiring of part-time and student workers on an as-needed basis.
• Assists with advertising job openings, coordinating personnel searches, applicant screening/evaluation, and hiring.
• Processes actions in Kenexa Brassring (BR) and PeopleSoft (PS) related to hiring, including processing background and fingerprint checks.
• Assists with the processing of a heavy volume of payroll transactions in PS as Department Time Administrator (DTA), performing all activities associated with payroll to ensure accurate and timely recording of hours and absences.
• Follows up with employees and supervisors to ensure payroll hours have been entered and approved in Department Time and Attendance Support (TAS) system appropriately.
• Processes a high volume of payroll transactions related to promotions, salary increases, terminations, and additional pays.
• Investigates payroll discrepancies and works as a liaison between SDA and OHR to reach a solution.
• Assists with coordinating internal and external audits; including but not limited to verification of approval levels, salary and pay rates, and written internal reconciliation process.
• Prepares audit documents and coordinates with Business Shared Services for departmental payroll reconciliation.
• Performs clerical functions with various applications for various human resources processes including form preparation, report preparation, correspondence and other related functions.
• Ensures completion of necessary paperwork and maintains personnel files consistent with University policies and procedures.
• Assists SDA employees with benefits related questions.
• Assists with orientation and onboarding of new staff.
• May assist in preparing immigration packages (permanent residency, as well as H-1B and O-1 visas) for employees whose immigration status is sponsored by SDA.
• Participates in a variety of SDA and university-wide initiatives and meetings to represent human resources interest and ensure integration/collaborative support of college and university wide interests.
• In support of university’s sustainability efforts, suggests, receives approval for, and implements electronic methods and processes designed to reduce the use of paper in the SDA HR Office.
• Informs SDA Staff and the public of University policies and procedures as they relate to SDA Human Resources.
• Prepares and sends forms through electronic workflows. 
• Performs other duties to ensure continual efficient operations of SDA to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a Bachelor's degree in Human Resources, Business Management, or closely related field.
• Experience with ASU HR applications and systems: Kenexa Brassring and PeopleSoft.
• Demonstrated knowledge of basic human resource practices, regulations and standards.
• Demonstrated knowledge of applicable federal, state and regulatory requirements, laws and standards. Examples include HIPAA and EEO standards.
• Experience with HR practices related to hiring, including for employees requiring immigration sponsorship.
• Demonstrated knowledge of quality customer service standards, methods and practices.
• Ability to understand and explain ASU benefits to staff and assist them with enrolling/appeals.
• Evidence of effective communication skills.
• Experience in planning, analyzing and establishing priorities.
• Experience in establishing and maintaining effective working relationships.
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
• Experience in developing and maintaining cooperative working relationships both within and across organizational areas.
• Experience in working effectively and collaboratively.
• Ability to represent both the department and SDA Human Resources in a friendly, professional manner at all times.
• Experience in creating workplace innovations to improve processes.
• Demonstrated knowledge of collegiate athletics a plus.

Working Environment

• This position is primarily onsite and in-person on the ASU campus in Tempe, Arizona. Requests to work virtually will be on a case-by-case, short-term basis only.
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Clearly communicate to perform essential functions.

Days and Schedule: Monday-Friday, 9:00am - 6:00pm. May require extended hours to ensure continual efficient operations of SDA HR.

Department Statement

The Sun Devil Athletics (SDA) programs are elite, high profile Division I programs. By definition, Division I programs are the "best of the best" and the ladder by which athletes ascend to the world of professional sports and international competitions, such as the Olympics and World Cup. Moreover, Arizona State University and SDA compete in the PAC-12 conference. This conference is known for having won more NCAA national championships in team sports than any other conference in history.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university, community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity, inclusion and expression to build a strong Sun Devil Community reflective of ASU’s charter.

SDA affirms ASU’s commitment to equal employment and is fully committed to the principles of student-athlete welfare, institutional control, gender equity and inclusion, ethnic diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Pac-12 Conference, and the nation. 

SDA is committed to recruit, retain and develop a gender equitable, inclusive and diversified workforce.

ASU offers up to 24 hours of professional development opportunities per year and a competitive benefits package, which includes paid vacation and holidays, health insurance, free mental health resources, employee discounts and more. In particular, ASU offers a generous tuition discount for employees, their spouses, dependents and retirees. Working in SDA also provides unique access to sporting events and athletic-related discounts.

For more information on ASU benefits, please visit http://cfo.asu.edu/hr-benefitsenrollment.

ABOUT THE AREA :
Located just east of the fifth most populous city in the U.S., Phoenix, ASU is located in Tempe, Arizona. 

Tempe and the greater Phoenix area is a vibrant place to live, surrounded by beautiful mountains and a home for professional sports venues, museums, night life, and a vibrant music scene.

You can enjoy Arizona’s warm deserts, lazy rivers and lakes, and cool pine forests, all within a short drive of Tempe. In the winter months, many residents from the Valley of the Sun travel to Arizona’s northern parts for skiing, snowboarding, and other winter activities.

ASU’s Tempe campus is bordered to the north by the popular Tempe Town Lake and Beach Park, a popular place for outdoor activities like paddle boating, biking, and skating. Concerts and festivals frequently occur at the Tempe Beach Park and along the iconic Mill Avenue.

On the ASU campus, Sun Devil Athletics and Gammage offer some of the city’s best entertainment. Gammage hosts a wide range of events, but is most well-known for its musicals. Meanwhile, Sun Devil Athletics is home to 26 collegiate sports.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

The job posting is only open to current Arizona Board of Regents employees (Arizona State University, University of Arizona, or Northern Arizona University).

Application deadline is 3:00PM Arizona time on the date indicated.

To be considered, your application must include the following:

• Cover letter
• Resume/CV
• Three professional references (personal references are not accepted)

Please include all employment information in month AND year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.