HR Onboarding Specialist - DHIP

JOB LOCATION

Hybrid Position - Onsite Location: DHIP Administrative Offices RTP - 4825 Creekstone Dr

JOB SUMMARY

We are seeking an HR Onboarding Specialist to perform a variety of specialized, complex activities in the coordination of onboarding for a large department. Strong emphasis on proactive problem resolution and departmental communications.

JOB DUTIES AND RESPONSIBILITIES

• Oversee the new hires process in a timely and reliable manner; ensure compliance with Health System policies and procedures.

• Strategically collaborate with payroll, talent acquisition, clinical orientation, background check center, occupational health, and the Duke Card office to streamline onboarding procedures.

• Liaise with partners to address onboarding-related progress or delays, providing necessary support and resources.

• Manage and organize onboarding records and files for division new hires, ensuring accuracy and completeness.

• Coordinate new hire badge requests with the Duke Card office on a weekly basis, addressing daily support needs from employees and managers.

• Submit new hire and internal transfer transactions in iForms (Duke’s iCIMS) with meticulous attention to detail, handling complex submissions proficiently.

• Manage a high volume of email inquiries on a daily basis, responding promptly and prioritizing urgent requests to maintain effective communication channels.

• Compile quarterly operational reports reflecting onboarding progress, identifying adverse trends, and offering appropriate recommendations or conclusions to drive improvement.

• Perform other related duties incidental to the work described herein, contributing to the overall efficiency and effectiveness of the onboarding process.

JOB ELIGIBILITY REQUIREMENTS

• Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.

• The position demands proficiency in monitoring, evaluating, sustaining, investigating, and documenting onboarding activities and payroll data, typically obtained through a minimum of five years of relevant work experience or equivalent combination of education and/or experience.

JOB HOURS

The schedule for this position is day shifts, Monday-Friday, with no weekends or holidays.

Some roles within our organization may encompass essential job functions requiring distinct physical and/or mental capabilities. Further details and accommodation requests will be addressed by individual hiring departments.

Duke Health Integrated Practice is dedicated to Equal Opportunity Employment, fostering a diverse workforce without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

We aspire to build a community grounded in collaboration, innovation, creativity, and belonging. Our shared achievements rely on a dynamic exchange of ideas, flourishing best when a multitude of perspectives, backgrounds, and experiences thrive. Upholding these values is a collective responsibility within our community.

This job description aims to outline representative responsibilities for this title, not an exhaustive account of specific duties. Employees may be assigned job-related tasks beyond those explicitly outlined here.