HR Compliance Coordinator- Total Rewards & HR Compliance - Office of Human Resources

The Office of Human Resources at Carnegie Mellon is committed to supporting faculty and staff members' success through every stage of their employment at the university. We support the Carnegie Mellon 2025 strategic plan and enable an evolving university community by driving efficient, effective, and nimble business practices. We recruit and retain outstanding people at all levels by fostering a culture of diversity and inclusion and enabling professional and personal development.

As a member of the Office of Human Resources Compliance team, the HR Compliance Coordinator is responsible for providing administrative assistance and coordination in support of the University’s HR compliance program and other assigned functional areas of the HR Department when needed. Reporting to the Manager, Policy and Compliance, you will primarily be responsible for providing administrative support and coordination to the compliance function such as; record keeping, reporting, and file maintenance while helping to ensure affirmative action and employment law compliance; facilitation of child protection clearances (Act 153 and Fingerprinting); and flexible work coordination and administration.

Primary responsibilities include:

• Providing administrative support and coordination to support processes and tasks related to the university Affirmative Action Program and diversity, equity, inclusion and belonging initiatives:
  • Ensure the latest version of required state and federal labor law posters are displayed in prominent locations on campus;
  • Assist with maintenance required reporting including Affirmative Action Reports, Community Impact Report and Veterans Reporting information as required;
  • Gather and assist with the assembly of Affirmative Action Reports for the annual Affirmative Action Plans and a six-month review of plans;
  • Gather and assist with the assembly of information to support the university’s Annual Self-Identification and Update Personal Information surveys;
  • Gather and assist with university’s mandatory EEO notifications;
  • Gather and submit all federal, state and other EEO forms, certifications, and reports;
  • Monitor and maintain compliance activities such as job postings, Department of Labor posting updates, and the HR compliance calendar.
• Assisting, as a liaison, with HR Strategic Programs and Services to facilitate child protection clearances for employment and campus programs, and drug screening for employment.
• Administer flexible work program, requests, and processing.
• Participation in audits of HR employment processes on an as needed basis.
• Participates in HR project work as assigned by manager.
• Other duties assigned as needed.

Flexibility, excellence, and passion are vital qualities within the Office of Human Resources. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Strong analytical skills
• Attention to detail
• Effective communication skills, both oral and written
• Dedication to providing excellent customer and client service
• Adaptability and flexibility
• Teamwork and collaboration
• Confidentiality and/or handling of sensitive information
• Proficient time management skills; successfully prioritizing multiple events with sensitive timelines

Qualifications:

Education: Bachelor’s degree required.

• Bachelor’s degree in human resources, law, business administration, communications, psychology, or another related field preferred.

Experience: One (1) to Three (3) years of related experience required.

• Previous paralegal or human resources experience preferred.

An equivalent combination of education and/or experience may be considered in lieu of a degree requirement.

Requirements:

• Successful background check

Additional Information:

• Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence of 3 days a week
• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.

Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you're covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore: https://www.cmu.edu/jobs/benefits-at-a-glance .

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in this exciting opportunity?! Apply today!

Location

Pittsburgh, PA

Job Function

HR Services and Operations

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance