HR Business Partner -UI Health

HR Business Partner -UI Health

Hiring Department: UI Health HR

Location:  Chicago, IL USA

Requisition ID: 1023646

Salary: $75,000

Posting Close Date: 3/12/2024

About the UI Health 

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary

The Human Resources Business Partner (HR Associate) works within UI Health Human Resources Department-Recruitment & Retention  to assist in the planning, implementing and evaluation of human resources strategies throughout the Hospital. This position works with the Human Resources Manager, Recruitment in the sourcing, screening, hiring, and processing of new and existing employees.

This position is also responsible for onboarding new hires for the Office of the Vice Chancellor for Health Affairs and UI Health Civil Service positions recruited by Campus Human Resources. The HRBP assists with the collection and analysis of human resources data and the development of procedural solutions for statistical and information purposes in order to ensure effective results and outcomes. As a strategic partner, the HRBP aligns Hospital and departmental objectives with employees and management through coordinated recruitment & retention efforts.

Duties & Responsibilities

• Develops high quality candidate pools to support the Recruitment team by proactively sourcing passive candidates; implements targeted recruitment plans for Hospital vacancies; utilizes recruitment methods including networking, cold calling, social media, professional associations, conference lists, referral programs and online search tools to source and recruit candidates. Develops and administers various employee group recruitment plans and procedures. Provides guidance and input on business unit workforce planning.

• Assists in the planning and execution of all recruitment activities including reviewing, tracking, and delegating approved requisitions, monitoring application tracking system use, applicant review, salary determinations based on union contracts/market equity, job offers, onboarding, vacancy postings and orientation classes for new and existing employees. Collaborates with outside advertisement agencies for external job postings and advertisements. Assist in coordinating recruitment activities: Open Houses, advertisings, recruitment materials, passive recruitment strategies etc.

• Coordinates and completes all new hire activities throughout the UI Health System including: conducting Behavioral Based Interviews, coordinating/participates in search committees, status reports about search’s progress, posting positions, serving as subject matter expert on the Application Tracking System for users and applicants, scheduling search committee meetings and interviews, conducting reference checks, and extending and negotiating offers, onboarding, pre and post hire transactions and initiating access to UI Health Systems.

• Responds to routine inquiries and contacts applicants regarding applicant review, on-boarding, orientation classes, and related recruitment activities.

• Meets with new and existing hires to complete onboarding including preparing offer letters, degree verification, background checks, scheduling health screens, HRFE transactions, verifying employment eligibility and completion of Form I-9’s using Tracker, sending welcome information, and processing NESSIE NEW HIRE documents.

• Onboard new hires for the Office of the Vice Chancellor for Health Affairs and UI Health Civil Service positions recruited by Campus Human Resources.

• Conduct “HR Rounding” throughout Hospital & Clinics to discuss recruitment needs and plans. Provides HRIS and HR process training to management. Meets with candidates during interview process acting as the organizations point person for onsite visits. Meet with new employees during their first week to address any questions or concerns.

• Prepares, creates, transmits, files and secures documents while maintaining confidentiality and HIPAA regulations (applicant files, employee files, benefit files, and audit files). Composes routine correspondence (such as register information, form letters, and human resource/payroll forms) which requires knowledge of established departmental procedures.

Minimum Qualifications

Preferred Qualifications

• Experience in recruiting.
• Experience working with all organizational levels.
• Ability to manage multiple concurrent deadlines with attention to detail.
• Excellent interpersonal skills and desires to create a positive experience for others.

This position requires IL residency within 180 days of hire date

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the document section of your online application.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e., resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above-mentioned requirements must be submitted no later than 3/12/2024.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

This is a full-time and benefits eligible position.  UI Health offers competitive salaries commensurate with experience.  All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation