Hr and Business Coordinator

University of South Carolina, United States

Updated: 10 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 12 May 2024

Posting Summary


Logo
Posting Number STA00350PO24
Job Family Business Operations
Job Function Business Operations
USC Market Title Business Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/132262
Job Level P0 - Professional
Business Title (Internal Title) Hr and Business Coordinator
Campus Columbia
Work County Richland
College/Division South Carolina Honors College
Department HNRS South Carolina Honors College
State Pay Band 5
Approved Starting Salary $45,133
Advertised Salary Range $45,133- $55,000
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday-Friday 8:30-5:00pm with one hour for lunch, the hours per week is 37.5
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
Under the supervision of the Finance and Human Resources Director, manages human resources and business activities for the Honors College. As Human Resources Coordinator, manages all aspects of staff searches: posts positions, advertises jobs, organizes and runs the interview process, and serves as the main contact for search committees and candidates. Coordinates FTE staff hire and offer processes. Manages the hiring and on-boarding adjunct, temporary, dual, and summer faculty as well as student hires and Faculty Fellows. As Business Coordinator, oversees and submits check requests, reimbursements, and invoices. Supports other human resource and business activities of the dean’s office as needed, adhering to state laws and policies and following university policies, procedures and guidelines.
Minimum Qualifications
Typically requires a bachelor’s degree and no prior work experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Prefer strong collaborative and personal communication skills. Experience in a high education environment preferred.
Knowledge/Skills/Abilities
Thorough knowledge of general accounting practices and principals. Knowledge of state and university financial and human resource processes, laws, rules and regulations. Proficient in MS Word, Excel, and related software programs. Excellent verbal and written communication skills. Ability to work effectively under pressure to meet deadlines and priorities. Ability to work independently and with confidentiality.


Job Duties


Job Duty
Business Coordinator:
For assigned areas, initiates reimbursements for staff, faculty, and students, process check requests, submit invoice payments, reimburse staff and students and/or travel authorizations/reimbursements. Provides excellent customer service for faculty, vendors, and on campus partners. Provides other support in the dean’s office as needed and as deadlines dictate. Adheres to state laws and policies and following university policies, procedures, and guidelines.
Essential Function Yes
Percentage of Time 15
Job Duty
Business Coordinator:
Under the guidance of the Finance and HR Director, oversees the budget for a subset of college accounts, and monitors transactions through People Soft and Finance Intranet. Provides monthly budget reports for all assigned areas and communicates allowable expenses with faculty, staff, and students. Oversees Publix card and processes all Publix invoices.
Essential Function Yes
Percentage of Time 10
Job Duty
Human Resources Coordinator, student hires:
Adhering to state laws and policies and following university policies, procedures and guidelines, hires student workers for a subset of college accounts. Oversees and manages I-9 process. Ensures that students are hired using the correct accounting codes and hourly rates.
Essential Function Yes
Percentage of Time 15
Job Duty
Human Resources Coordinator, staff and faculty hires:
Manages the human resource activities of the dean’s office by using USC job hiring systems to hire Adjunct faculty each semester. Assists by placing ads on the USC job site, managing offer and acceptance letters, and on-boarding activities for Adjuncts and TFACs. Manages Dual hires, summer teaching hires, and Faculty Fellows actions. Supports other human resource activities of the dean’s office as needed, adhering to state laws and policies and following university policies, procedures and guidelines.
Essential Function Yes
Percentage of Time 15
Job Duty
Human Resources Coordinator, staff searches:
Manages and performs all aspects of staff searches, which is a very visible duty in the College. Adds the positions to UofSC’s job board and places external ads when needed. Communicates postings to SCHC leadership and staff. Manages the itineraries and scheduling processes, secure parking, flight reservations, and lodging if required, and communicates schedules to dean, search committees, and staff for candidate interviews. Sends calendar invites, shares candidate materials and itineraries, and serves as facilitator for search committee meetings for each search. Serves as the contact for candidates and as escort for candidates during an interview and while on campus to ensure schedules are followed.
Essential Function Yes
Percentage of Time 40
Job Duty
Other duties:
Additional duties and responsibilities as assigned, in support of other activities of the Honors College.
Essential Function No
Percentage of Time 5


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 04/30/2024
Job Close Date 05/12/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by June 14, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/167550
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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