HR Administrative Specialist

University of South Carolina, United States

Updated: 9 days ago

Location: Columbia, SOUTH CAROLINA

Job Type: FullTime

Deadline: 21 Apr 2024

Posting Summary

Logo
Posting Number	STA00153PO24
Job Family	Human Resources
Job Function	General Human Resources
USC Market Title	Human Resources Specialist
Link to USC Market Title	https://uscjobs.sc.edu/titles/133113
Job Level	P1 - Professional
Business Title (Internal Title)	HR Administrative Specialist
Campus	Columbia
Work County	Richland
College/Division	College of Information and Communications
Department	CIC School of Information Science
State Pay Band	5
Approved Starting Salary	$45,133
Advertised Salary Range	$45,133 - Commensurate with experience
Location of Vacancy
Part/Full Time	Full Time
Hours per Week	37.5
Work Schedule	Monday – Friday 8:30 a.m. – 5:00 p.m. with one hour for lunch.
Basis	12 months
Job Search Category	Administrative

About USC

About University of South Carolina	From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement	At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary	The Human Resources (HR) Administrative Specialist provides professional-level HR service and administrative support to the College of Information and Communications. Responsibilities include but are not limited to, scheduling meetings, arranging travel, handling correspondences, maintaining filing systems, assisting with event planning and execution, adjunct, temporary and student hires, job postings, hiring proposals, personnel actions, administrative tracking for personnel files and other legally mandated requirements, and serving as a resource for adjunct, temporary and student HR questions.
Minimum Qualifications	Bachelor’s degree and 1 or more years of experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications	Experience with higher education human resources and/or payroll. Knowledge and familiarity with higher education support services.
Knowledge/Skills/Abilities	Excellent customer service, human resource, business operation and data management skills, especially the ability to work with other office members to accomplish complex tasks. Excellent verbal and written communication, program coordination, and organizational/planning skills. Ability to provide accurate work products with attention to detail. Ability to manage multiple tasks with frequent interruptions. Knowledge of general office practices/procedures and computing hardware/software resources. Ability to maintain confidentiality.

Job Duties

Job Duty	Human Resources – Hiring Responsible for all temporary/TFAC and student hires in Peoplesoft HCM for the CIC, SJMC and iSchool Will serve as a backup for staff and faculty hires, as needed. Coordinate background checks. Complete Form I9’s and review/obtain the required documentation. Facilitate orientations and ensure a smooth onboarding process. Process and document changes in employment status, such as extensions and terminations. Ensure compliance with university policies, employment laws, and accreditation standards. Serve as a point of contact for adjunct faculty and student employees regarding HR matters. Identify opportunities for process improvement in the hiring and onboarding of adjuncts and students. Maintain accurate and up-to-date records for adjunct faculty and student employees. Review HR actions for compliance with University policies and procedures, forwarding any potential concerns to the Human Resources Manager.
Essential Function	Yes
Percentage of Time	30

Job Duty	Human Resources – Support Provide administrative support for CIC Human Resources which includes, but is not limited to: Provides administrative support to the Human Resources Manager. Process HCM actions for HR Manager to approve. Complete retro payroll funding journal entries. Serves as liaison to the Division of Human Resources and Payroll, as needed. Process affiliate appointments for the college. Provide administrative support to search committees. Maintains current knowledge of HR processes, policies and procedures. Assist with data collection and special projects, as needed.
Essential Function	Yes
Percentage of Time	20

Job Duty	College Administrative Support Provide administrative support for the CIC, SJMC and iSchool. These will include, but are not limited to: Coordinate logistics for CIC guests which includes, but is not limited to all correspondences, scheduling of meetings, and developing itinerary. Serve as a receptionist for the CIC Dean’s Office and SJMC Director’s Office. Assist with data collection and special projects, as needed. Process all expenses, travel, foundation payments/reimbursements, and payment requests. Coordinate travel for faculty, staff, students and visitors. Order and maintain office supplies and office equipment. Maintain and reconcile purchasing card, travel card, and Publix card statements. Field all phone calls to the appropriate department. Schedule meetings and document meeting minutes
Essential Function	Yes
Percentage of Time	20

Job Duty	College Event Support Assists in the planning, coordination and execution of all CIC events. Responsibilities include but are not limited to: Collaborate with other team members or departments to ensure successful event execution. Secure venues, vendors, speakers, and entertainment as needed. Invitation process Coordinate logistics, including catering, transportation, parking, technology accommodations, and equipment rentals. Assist with all logistical aspects of events, including setup, teardown, and on-site coordination. Assist with registration processes and manage attendee databases.
Essential Function	Yes
Percentage of Time	25

Job Duty	Contribute to College efforts by performing other related duties as required or assigned.
Essential Function	No
Percentage of Time	5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive	No
Hazardous weather category	Non-Essential

Posting Detail Information

Number of Vacancies	1
Desired Start Date
Job Open Date	04/08/2024
Job Close Date	04/21/2024
Open Until Filled	No
Special Instructions to Applicant	Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 21, 2024. THIS POSTING IS A READVERTISEMENT. APPLICATIONS PREVIOUSLY SUBMITTED ARE STILL BEING CONSIDERED. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC.
Quicklink for Posting	https://uscjobs.sc.edu/postings/164716
EEO Statement	The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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