HR Administrative Coordinator

We are seeking a HR Administrative Coordinator who will provide primary administrative support for the Human Resources, Credentialing and Finance functions of the Department of Ophthalmology. This includes but not limited to recordkeeping, running reports, compliance, processing reimbursements and ordering supplies. Assists other HR personnel with payroll functions. Assists HR Manager with special projects. Performs duties of a sensitive and confidential nature.

Specific Duties & Responsibilities

Compliance & Administrative Support

• Coordinates employee files and monitors compliance with regulatory requirements, certifications, training/education, and other assigned areas.
• Monitors compliance with Ophthalmic Technician certification policy.
• Assists staff and supervisors with process to request leave status (ex: FMLA). Creates FMLA packets and tracks faculty FMLA.
• Monitors and supports the HR Manager with employee and faculty work authorization.
• Performs timely and accurate updates to files and/or spreadsheets.
• Monitors for compliance with FMLA, FLSA, EEOC and related regulations.
• Brings concerns to management attention, works with supervisors to insure they are using the appropriate resources and compliant with policy and regulations/law.
• Conducts audits of the E210 system and sends reminders regarding non-submission, missing overtime submission and/or without pay codes.
• Locates and compiles data for reports, as needed.
• Answers telephone, greets visitors
• Coordinates and implements office services such as purchasing, records control, paying invoices and processing reimbursements
• Orders supplies and maintains inventory.
• Confidentially maintains staff department files and insures file compliance with regulatory agencies .
• Runs weekly, monthly and annual reports. Provides summary and reports to leadership.
• May assist with special events and programs.

HR & Payroll

• Initiates overtime ISR’s.
• Processes weekly payroll.
• Serves as backup for other types of ISR’s.
• Runs weekly overtime report and follows up with managers to ensure timely/accurate processing.
• Maintains/updates payroll calendar.
• Scans all documents to Oculus.
• Creates and maintains faculty leave tracker.
• Sends exit surveys to departing staff.
• Assist with materials when needed (make copies, put packets together etc.).
• Performs miscellaneous related duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Coordinator
Job Posting Title (Working Title): HR Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY ($61,620 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: ​​​​​​​SOM Oph Human Resources
Personnel area: School of Medicine 

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.