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Type of Position:
Management, Supervisory
Workstudy Position:
No
Job Type:
Regular
Work Shift:
Day Shift (United States of America)
Sponsorship Available:
No
Institution Name:
University of Arkansas at Little Rock
The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.
For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.
Department:
Nursing Department
Department's Website:
Summary of Job Duties:
The HEI Program Coordinator is a 12-month, full-time position that serves as the administrative professional for the School of Nursing assisting the Director and Program Coordinators. Also responsible for supervision of secretarial staff, all budgetary components, faculty/staff files, faculty required documents and immunization records, scheduling of classes through the CBHHS central scheduler, assisting with travel planning for faculty/staff conferences, copier issues, and a myriad of other duties as assigned. This position is governed by state and federal laws and agency/institution policy.
Qualifications:
Required Education and/or Experience:
The formal education equivalent of a bachelor’s degree;
Two years of experience in business office practices or program administration;
Other job-related education and/or experience may be substituted for all or part of these basic requirements.
Preferred Education and/or Experience:
Experience with University technology systems including Boss, Banner, Web Now, Workday, or similar experience;
Experience managing workflow in a multi-task environment;
Previous office administrative experience.
Job Duties and Responsibilities:
Administrative Support:
Operate and manage the School of Nursing office, including general duties such as preparing letters, filing, emails, phone, and receptionist;
Assist with the coverage of the front desk. Answers telephones, greets, and directs visitors, students, and staff;
Adhere to established office hours of Monday through Friday from 8 am-5 pm with a lunch break of one (1) hour between 11 am-1 pm;
Maintain proficiency in University computer programs and software applications;
Respond to inquiries from students, staff, faculty, the public, and direct inquirers;
Assist supervisor by maintaining leave records, and appointment calendar, and prioritizing incoming correspondence.
Grants, Contracts, and Budgets:
Serve as the School liaison with the Office of Research and Sponsored Programs (ORSP);
ORSP paperwork on new and continuing grants/contracts;
Develop budgets and budget justifications for new or continuing grants;
Develop and maintain databases, spreadsheets, and other fiscal reporting mechanisms for the School of Nursing;
Maintain the department budget, initiate purchase requisitions, and monitor expenditures;
Assist in making travel arrangements for visitors, faculty, and staff and in filing for travel reimbursement;
Entry of time records, payroll-related documents, purchase orders, personnel action forms, and other procedural forms required by other entities on campus or sponsoring agencies of grants/contracts with the School;
Manage department affiliation and memorandum of understanding agreements with community partners.
HR Processes:
Coordinate the department course schedule and instruction budget with the dean’s office, and textbook requisition with the bookstore;
Serve as a liaison with all adjunct and part-time faculty members;
Supervise work-study students;
Initiate PAPs for faculty, staff, and student employees, provide online timesheet entry for faculty and student employees as needed.
Reporting and Researching:
Assist in research and analysis of data pertinent to the School;
Assist in preparing reports, newsletters, outreach materials, and other documents;
Prepare, present, and review oral and written information and reports;
Manage the department lease and purchase contracts, including office equipment and office and supplies;
Performs other duties as assigned.
Knowledge, Skills, and Abilities:
Demonstrate ability to adjust to change and be flexible;
Ability to make mature, common-sense decisions based on current and/or available knowledge;
Display a cooperative and approachable attitude and demeanor;
Ability to display a professional and pleasant front office demeanor, including greeting visitors and answering the phone;
Knowledge of work-related subject area;
Knowledge of computers and software applications;
Ability to demonstrate a working knowledge of basic mathematics;
Ability to prepare, present, and review oral and written information and reports;
Ability to research and analyze related work program information;
Ability to develop, recommend, interpret, and apply policies and procedures;
Ability to analyze financial records and prepare reports;
Ability to plan, organize, and direct the work of others. Microsoft Word, Excel, Banner, and Workday experience;
Ability to work simultaneously on multiple projects and demonstrate organizational and prioritization abilities in accomplishing tasks.
Additional Information:
Salary Information:
$31,327
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Valarie Abrams, HR Business Partner, [email protected]
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check, Financial Credit Check, Sex Offender Registry
The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Frequent Physical Activity:
Feeling, Grasping, Reaching, Standing, Walking
Occasional Physical Activity:
Driving, Kneeling, Pulling, Pushing, Reaching
Benefits Eligible:
Yes