GVPM Manager- Kappa Sigma

University of South Carolina, United States

Updated: 9 days ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 29 Apr 2024

Posting Summary


Logo For Posting
Posting Number RTF00082PO24
USC Market Title Fraternity & Sorority Life Property Manager
Link to USC Market Title https://uscjobs.sc.edu/titles/156426
Business Title (Internal Title) GVPM Manager- Kappa Sigma
Campus Columbia
Work County Richland
College/Division Division of Student Affairs and Academic Support
Department SAAS Student Life
Advertised Salary Range $46,742 (10.5 month appointment)
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position Staff Time-Limited (STL)
Basis 10.5 months
Job Search Category Student Services


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.


South Carolina Retirement Yes
State Insurance Programs Yes
Annual Leave Yes
Sick Leave Yes


Position Description


Advertised Job Summary
Greek Village Property Manager- Kappa Sigma
· Do you have housing or property management experience?
· Are you affiliated and/or have experience working with Greek organizations?
· Does a live in role within our Greek Village at the University of South Carolina interest you?
· Do you like creating your own schedule and working independently?
· Do you enjoy working with and building relationships with students, house corporations, vendors, and staff?
The Kappa Sigma Property Manager is a full-time staff member of the Office of Fraternity and Sorority Life who is responsible for the quality of living in a fraternity house at the University of South Carolina. Primary duties include supervision of staff, maintenance and facility operations, residential program development and implementation, crisis management and student support. The Property Manager is responsible for working with a local house corporation. This is a live-in position that requires 24/7 facility management and presence while residents are in the facility. Property managers also serve in the on-call duty rotation.
This position has been designated as essential personnel during inclement/hazardous weather and other emergencies. In addition, this position requires a variable work schedule. Evening and weekend hours will be required.
Primary duties include:
· Responsible for the quality of living and residential experience within a sorority house.
· Maintenance and facility operations, crisis management, and student support
· Oversee facility opening and closing procedures.
· Serve as effective liaison between the University and House Corporation; must comply with all USC, Organizational, and House Corporation Policies and expectations.
· Building and/or maintaining vendor relationships for the procurement of all goods and services necessary for the efficient operation of the property.
· Represent student needs by following up on concerns promptly.
Perks:
· Provided apartment/suite within the facility you are hired to work alongside.
· Work-Life-Balance: Full-time pay with a 37.5 work week.
· Reserved parking and majority of weekly meals provided via in house chef.
· Generous paid time off.
· An engaging and collaborative on-campus environment.
· Opportunities for professional development.
Required Education and Experience
Bachelor’s degree from an accredited institution and 2 or more years of experience.
May graduates will be considered if they will be able to obtain their degree by the date of employment.
Preferred Qualifications
Membership in a Greek organization is preferred. Experience in areas of property management or campus housing is highly preferred. Prior residence life/housing experience preferred.
Knowledge/Skills/Abilities
Ability to use email, Microsoft Office programs, and internet browsers. Strong written and verbal skills are essential. Training/teaching abilities in a work setting. Exceptional skills in interpersonal relationships and a sincere concern for others. Managerial skills, including the ability to organize and supervise staff. Ability to work with advisers, parents, and other staff.


Job Duties


Job Duty
Establish and maintain vendor relationships for the procurement of all groups and services necessary for the efficient operation of the property. Responsible for contacting, scheduling, and coordinating vendors and sub-contractors. Respond promptly to all maintenance requests submitted by residents. Conduct semester inspections and reports noting any action necessary to properly maintain the facility including but not limited to health and safety inspections, DHEC required inspections and others as needed. Represent student needs by following up on their concerns and questions promptly and personally, and communicate specific issues to your supervisor or other appropriate offices Oversee facility opening and closing procedures to ensure that room condition reports are completed and room assignments are updated as needed. Create a facility budget with the House Corporation, manage the facility budget, and see that maintenance projects are addressed in a timely fashion. Assist the chapter in coordinating chapter events and functions at the chapter facility. Completes safety and security-related administrative tasks such as conducting periodic fire safety checks to ensure compliance with fire safety policies, camera upkeep, documenting incidents when they occur, and maintaining the facility access system.
Essential Function Yes
Percentage of Time 45
Job Duty
Recruit, hire, train, and supervise all facility employees including but not limited to kitchen staff and housekeeping staff. Establish job duties and clearly communicate job duties and expectations to employees and contract labor. Collaborate with the head chef to oversee the operation of the dining services, including menu preparation, purchasing and food/supplies inventory with feedback from residents as necessary. Establish work schedules for staff and coordinate unpaid time off. Review timecards for accuracy and properly report all staff hours. Maintain accurate and complete employee records, including but not limited to, job applications, hire date, contact information, payroll hours, i-9s, staff certifications, employee evaluations, and other relevant information. Submit background checks to the university prior to any employees beginning work.
Essential Function Yes
Percentage of Time 25
Job Duty
Complete safety and security-related administrative tasks such as conducting periodic fire safety checks to ensure compliance with fire safety policies, documenting incidents when they occur, and maintaining the card access system. Participate in on-call coverage for the area including walk-thrus of the Greek Village. Complete regular daily rounds through the facilities as required. Respond appropriately in the event of a crisis situation, including contacting appropriate individuals and providing support for residents. Complete incident reports in a timely manner and refer students to campus resources when necessary. Ensure that effective crisis management procedures are in place, reviewed, and practiced annually with residents and chapter members, including procedures for fire and weather-related emergencies. Enforce university policies and procedures.
Essential Function Yes
Percentage of Time 20
Job Duty
Promote an academically supportive environment by intervening with students who are at risk due to academic or social concerns and by recognizing academic efforts and achievements. Promote an inclusive, welcoming environment that celebrates an appreciation for diversity within the house. Serve as a resource for all chapter members regarding campus support services and services in the local community. Plan meals and special events; approve content and value; monitor successful execution of both in-house and out-of-house chapter events. Represent student needs by following up on their concerns and questions promptly and personally, and communicate specific issues to your supervisor or other appropriate offices. Seek out and participate regularly in professional development opportunities, both on and off campus.
Essential Function Yes
Percentage of Time 5
Job Duty
Serve as an effective liaison between the university/fraternity/sorority members and the House Corporations and external constituents such as alumni. Must comply with all USC, Organizational, and House Corporation Policies and expectations. Maintain timely and open communication with the House Corporation board members and other advisers. Work with the chapter executive board to ensure the house runs smoothly. Maintain positive work relationships with house corporation members, alumni, vendors, and university personnel. Communicate information promptly and accurately to supervisors; keep supervisors up-to-date regarding any ongoing issues in the house.
Essential Function Yes
Percentage of Time 5


Position Attributes


Hazardous weather category Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No


Posting Detail Information


Number of Vacancies 1
Desired Start Date 07/16/2024
Position End Date 05/31/2025
Job Open Date 03/15/2024
Job Close Date 04/29/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by April 29, 2024.
Quicklink for Posting https://uscjobs.sc.edu/postings/165627
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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