GRANTS MANAGER

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Materials Science & Engineering (MSE) has outstanding opportunities for a Grants Manager.

Reporting to the MSE administrator, the Grants Manager (payroll title: Program Operations Specialist) is part of the MSE administration staff, which is responsible for general oversight of facilities, operations and finance. This group also provides the management of core federal grants and state funds critical to MSE.

RESPONSIBILITIES:

Grant Management
• Set up new budgets and rebudget as necessary.
• Reconcile/review budgets monthly. Verify charges are appropriate and initiate corrective action when necessary. Perform transfer and transactions between internal and external budgets.
• Prepare journal voucher requests and reverse expenditures documents. Prepare documents for shared expenses, billing and recovery of expenses.
• Invoice in a timely fashion.
• Troubleshoot issues and escalate as necessary.
• Enter payroll appointments and fellowships on PI’s budgets.
• Ensure compliance with GCCRs.
• Prepare special reports as needed.
• Work directly with Principal Investigators on a recurring basis to present the financial status of each program and possible problem areas. Advise faculty on grant deficits.
• Oversee the preparation of appropriate forms for contracts and agreements.
• Develop comprehensive monthly budget reports to track revenue along with actual and projected expenditures.

Pre-Award
• Provide technical and fiscal administrative support to PIs to submit grants.
• Work with staff in Materials Science and Engineering, other campus units, and collaborative institutions to ensure successful proposal submission by exercising independent judgment when interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations.
• Secure documentation and satisfy report requirements related to grant cost shares and matching department support.

Post-Award 
• Provide fiscal, administrative and grant/contract support for individual research programs for the PIs. Act as a liaison with sponsors, subcontractors and other UW units.
• Manage and administer complex budgets including federal, university/industry cooperative, industry contracts and subcontracts.
• Interface directly with UW units, funding agencies and subcontractors to handle invoices, supplements, extensions, fiscal reports and compliance.
• Submit cost share reports and FEC reports timely to ensure compliance

Other 
• Maintain records according to sponsor, University and other guidelines.
• Pull numbers and data and present in report form for leadership.
• Other duties as assigned.

MINIMUM QUALIFICATIONS
• Bachelor’s degree or equivalent AND two or more years of experience with payroll, grant, or fiscal support. In addition:
• Demonstrated experience adhering to local, state, federal, and sponsor financial rules and regulations.
• Ability to communicate effectively and respectfully in-person, virtually, on the phone and in correspondence with diverse populations.
• Ability to team build and collaborate.
• Commitment to continuous process improvement.
• Demonstrated ability to adapt to new software and work effectively using Microsoft Office, including Word and Excel, and Adobe Acrobat, as well as virtual platforms such as Zoom and Microsoft Teams.

DESIRED
• Experience working in a higher-education setting.
• Experience using University on-line fiscal systems such as Workday, eTravel, eProcurement, PaymentNet, and MyFD.
• Experience using internal and external grant sites such as SAGE, grants.gov, FASTLANE, andGrantTracker.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

This posting will be used to fill multiple openings