Grants Manager

Department
 

HUM Staff: Div Admin PA - FGS Financial and Grant Services

About the Department
 

The Division of the Humanities is comprised of twenty-one departments, committees, and interdisciplinary centers and grants PhD, MFA, and MA degrees. Our population includes over 300 academics, 130 staff, and many student employees. Humanities Administration is the staff that provides overall administrative services to facilitate and support the work of the division’s faculty, students, and staff. The office of Financial and Grant Services within Humanities Administration specializes in providing consummate financial and grants administration, procurement, and account management services to Humanities faculty, staff, and students.

Job Summary
 

Reporting to the Humanities Division’s Director of Financial and Grant Services, the Grant Manager plans, organizes, directs, and controls all sponsored award activities within and among departments/centers through the Humanities Division. Activities managed by this position include all pre- and post-award grant and contract administration. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. This position is eligible for a partially remote work schedule. The successful candidate will ensure they have uploaded all of the required documents as listed below.
This position is eligible for a partially remote work schedule.

Responsibilities

• Seeks to improve and maintain processes for efficient grant management of sponsored awards.
• Working with Principal Investigators, faculty, and academics, manages all aspects of pre-award administration including proposal preparation, proposal budgeting, proposal negotiation, proposal acceptance, and award set-up.
• Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending.
• Manages all aspects of post-award administration including award budgeting, award negotiations, award set-up, award management, award reporting, and award closeout.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants.
• Serves as division contact for annual budget process and audits of sponsored awards.
• Approves all transactions charged to restricted and unrestricted accounts so that expenditures agree with account budgets.  Approves and transfers payroll and expenditures, monitors invoicing and payments, and reconciles expenditures.
• Performs complicated cross-institutional work related to sponsored programs including IDC waivers, cost share and cost share waivers, award reporting, time, and effort commitments (PVRs), import/export controls, and foreign influence management.
• Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
• Along with the Director of Financial and Grant Services, trains administrative staff in the fundamentals of account management, including budget management, cost allowability, cost transfers, financial reporting, effort reporting, sub-awards, cost sharing, and the use of advance accounts.
• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
• Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or related advanced degree.

Experience:

• Grant administration experience in a university or a not-for-profit organization.
• A minimum of five years of fiscal administration experience.

Technical Skills or Knowledge:

• Mathematical aptitude.
• Knowledge of Microsoft Office, financial computing, and database software applications.
• Create, maintain, and organize electronic files.

Preferred Competencies

• Strong analytical and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Work closely with diverse constituencies including senior management.
• Independently complete projects on time and accurately; help from an expert may be required occasionally.
• Flexibility and ability to work effectively under considerable time pressure.
• Exercise sound judgment, discretion, and tact.

Working Conditions

• This position is eligible for a partially remote work schedule.
• Office environment.
• Virtual and in-person meetings.

Application Documents

• Resume/CV (required)
• Letter of Interest in this position (required)
• Three References Contact Information (required)
• What financial indicators would you monitor if you were responsible for managing a federal budget?  Why? (required) 

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Financial Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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