Grants Manager

15-Sep-2022

Harvard Medical School

59806BR

Position Description

The Grants Manager/Financial Associate II is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers.

• Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts, and other discretionary resources.
• Responsible for compliance and audit issues, budget submission, reporting, projections, and accurate financial analysis.
• Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid according to contract and government regulations within budget limits and timelines.
• Processes corrective journals to the general ledger, oversees invoice payments; purchases and corporate-card transactions; vendor set-up; and gift account requests.
• Responsible for internal and external billings, including accounts receivable, credit vouchers, etc.
• Prepares financial reports for sponsored awards.
• Interprets award terms/conditions, Federal, non-federal, and University financial/administrative policies.
• Assists PIs and Sponsored Programs Administration with the submission of grant proposals.
• Notifies PI and supervisor about funding shortfalls and plans for contingencies.
• Provides guidance to the faculty about the department, university, and sponsored policies.

Basic Qualifications

Two or more years of experience in research administration, finance or related work.

Additional Qualifications and Skills

• Bachelor's degree preferably in finance or accounting.
• Exceptional customer service skills required.
• Must be able to effectively communicate (verbal and written).
• Computer proficiency with Excel and Word with a strong desire and aptitude to learn complex data query tools.
• Ability to work independently as well as part of a team.
• Strong problem solving skills with attention to detail and accuracy essential.
• Ability to handle confidential information/materials with discretion.
• Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.
• Ability to manage multiple shifting priorities in fast-paced environment.

Additional Information

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, MA, MD, ME, NH, NY, RI, and VT). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Location

USA - MA - Boston

Job Code

403127 Financial Associate II

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.