Grants Manager, Case Comprehensive Cancer Center

Case Western Reserve University, United States

Updated: about 2 months ago
Location: Campus, ILLINOIS
Job Type: FullTime

POSITION OBJECTIVE

Under the general direction of the Grants Manager, this position oversees, manages, and provides administrative support for the primary faculty and members of the Case Comprehensive Cancer Center. Primary faculty and cancer center member grants span the spectrum from basic to clinical research with the goal of developing new and diverse approaches to the prevention, early detection, diagnosis, and treatment of human cancers. The grants manager will be assigned a research portfolio made up of multiple grants and contracts, in excess of $5M, based in the cancer center. The grants manager is expected to function as a content specialist across their assigned portfolio, working directly with faculty and staff as it relates to grant submissions, financial reporting, tracking of expenses, determining optimal staffing levels based on available resources, and ensuring compliance with post award management for multiple NIH institutes, other Federal and State agencies, industrial and non-profit funding agencies. The grants manager will develop and implement plans for optimizing the management of resources, exercising discretion and independent judgment related to managing revenues and expenses, as well as working across units within the office of finance and with administrators across the medical school and university.

 

ESSENTIAL FUNCTIONS

  • Oversee and manage financial and administrative functions of the primary faculty of the Case Comprehensive Cancer Center, acting as the main contact and primary administrator for all things related to the sponsored projects of primary faculty and relevant members. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns in order to project future trends and prepare long-range operational forecasts and cash flow analysis. Develop monthly forecasts for each principal investigator outlining all projects in their portfolio and meet with them monthly to review trends. Develop and implement strategies to avoid over and underspending. Review and monitor spending levels and commitments. Create efficiencies to improve accuracy. (30%)
  • Advise faculty on complex contract and grant terms that may impact the administration of a project involving multiple institutions in both the U.S. and international sites. Facilitate terms and conditions of awards, budget augmentation, and project period with the principals. Ensure compliance with all state and federal agency regulations, industry, non-profit organizations, and university procedures. Develop, and implement a system to ensure all projects closeouts are done timely. Maintain files of sponsored projects financial reports and close out packages. Provide complex proposal development for collaborative research and industry grants and contracts. Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Meet with principal investigators and associate directors to discuss/initiate corrective actions prior to proposal submissions. Serve as a resource to primary faculties by identifying potential funding sources, interpreting proposal guidelines, providing guidance in navigating federal web-based submission platform, and managing the internal routing process through Sparta. (20%)
  • Manage the salary spend across the portfolio by balancing the resources available to each individual faculty. Determine appropriate and affordable staffing based on grant budgets and projections of clinical trial revenues. Override the instructions of principal investigators if necessary. Complete monthly effort/salary distributions for exempt employees. Complete salary adjustments as needed. (20%)
  • Use independent judgment and present the centers positions as it relates to compliant management, billing, and payments for shared research endeavors with administrative staff at affiliate hospitals to be ensure effective financial management of collaborative grant. Monitor collaborative projects closely to assure revenue is received, budgets are increased and payments to affiliate hospitals are completed in a timely manner and in accordance with the memorandum of understanding agreement. Working across the university and with the appropriate affiliate staff representatives, monitor, review and approve various crossbills and reports with University Hospitals, the Cleveland Clinic and MetroHealth Medical Center to ensure accuracy and funding availability. (10%)
  • Prepare administrative reports for submission to sponsoring agencies including interim and final financial reports. Interpret school and university policies and procedures pertaining to grant management and expenditures and ensure compliance by all staff. Communicate any changes to policies and procedures to appropriate staff to ensure implementation. Ensure compliance with federal regulations as outlined in Uniform Guidance Maintain a database of all sub-recipients and note all sub-recipients subject to the Single Audit requirements. Gain an understanding of compliance programs of sub-recipients and communicate additional expectations to comply with the university’s compliance program. Monitor receipt due date of audit reports and if reports are not received request the audit reports from sub-recipients. Review audit reports and follow up with sub-recipient to determine if corrective actions have been taken on findings related to the university. Monitor on a regular basis sub-recipient activity for compliance with program and university requirements. Monitor sub-recipient expenditures to ensure compliance with applicable regulations. Assist sub-recipients with resolution of financial noncompliance (13%)

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    NONESSENTIAL FUNCTIONS

  • Cross train with CCSG manager and spore administrators to ensure smooth daily management of grants and contracts and during times of absence. (1%)
  • Attend seminar and training sessions that pertain to grant management to share any changes in policies and procedures. (5%)
  • Perform other duties as assigned. (1%)

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    CONTACTS

    Center: Daily contact with faculty and research personnel in cancer center, the medical school office of finance and planning, grants and contracts and all administrative offices, and school administrators to maintain workflows and activities, and advise on deliverables.

    University: Daily contact with purchasing, accounts payable, human resources and other central administrative departments to complete regular activities and obtain guidance on complex operational issues.

    External: Frequent (weekly or more) contact with University Hospitals, MetroHealth and Cleveland Clinic physicians, administrators, research personnel and residents to collaborate on current and planned activities. Regular contact with federal funding agencies and institutes, industrial and non-profit funding agencies to adhere to sponsor guidelines and activities.

    Students: little or no contact with students.

     

    SUPERVISORY RESPONSIBILITY

    No direct responsibility.

     

    QUALIFICATIONS

    Education/Experience: Bachelor's degree and 5 or more years of related experience, or Associate's degree and 7 or more years of related experience. Operational finance management and grant management experience preferred. Master’s degree preferred.

     

    REQUIRED SKILLS

  • Demonstrated experience in managing strategic and organizational planning activities within a complex organization, preferably in an academic or public health setting.
  • Experience developing or managing budgets.
  • Knowledge of university policies and procedures preferred.
  • Professional and effective oral and written communication skills; and good interpersonal skills with the ability to work and communicate with various individuals within and external to the university. Must demonstrate good presentation skills and the ability to relay information articulately and accurately to others in a formal and informal setting.
  • Strong organizational skills: ability to multi-task, prioritize and meet deadlines. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.
  • Effective management skills: ability to lead, train, work with, and elicit cooperation from team members and staff.
  • Ability to work effectively independently and collaboratively within a team. Must be highly motivated, responsible, and dependable.
  • Effective problem-solving skills; must demonstrate excellent analytical skills, sound judgment and good decision-making.
  • Must demonstrate innovation and the ability to develop new ideas, procedures, and systems in order to enhance efficiency and effectiveness.
  • Must demonstrate flexibility and ability to work under pressure; must be able and willing to conform to shifting priorities, demands and timeline.
  • Proficiency in Microsoft Office, database applications, and internet navigation. Experience with PeopleSoft a plus.
  • Must demonstrate willingness to learn new concepts, procedures, processes, and computer programs as needed.
  • Ability to meet consistent attendance.
  • Ability to interact with colleagues, supervisors, and customers face to face.

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    WORKING CONDITIONS

    General office environment. The employee will perform repetitive motion using computer mouse and keyboard to type.

    In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity.  Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.

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    Case Western Reserve University provides reasonable accommodations to applicants with disabilities.  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation.  Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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