Grants Financial Coordinator

Updated: 3 days ago
Location: Cambridge, MASSACHUSETTS

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

GRANTS FINANCIAL COORDINATOR, Chemistry (2 openings), to be a key member of the department's finance team. Responsibilities include acting as the primary financial contact for pre- and post-award activities for an assigned faculty portfolio; assisting with proposal preparation, development, and submission/resubmission; coordinating the preparation, review, and submission of budget revisions and Just-In-Time (JIT) requests; financial management of general, fund, and research accounts; monthly financial forecasting and ensuring proper salary distribution; working with faculty and their staff to ensure compliance and proper distribution of funds; coordinating requests with central offices and other departments, labs, and centers (DLCs); assisting with annual financial reporting requests; tracking/monitoring account expenditures for compliance; handling pre- and post-award requests, such as no-cost extensions and underrecovery requests; assisting with salary distribution and Roles Database authorization requests; oversight of risky transactions, unassigned travel, and swept credit card charges; assisting with fiscal year-end closing; performing monthly review and resolution of account overruns and closeouts; managing and preparing billings for service centers, forecasting revenue/expenses, and developing analytical reports; collaborating on monitoring and analyzing departmental financial review and control compliance reports; and handling other duties as assigned.  

Job Requirements
REQUIRED: bachelor’s degree; two years’ accounting/finance experience, preferably in university accounting; strong analytical, organizational, problem-solving, and written and verbal communication skills; ability to meet deadlines and oversee accounting transactions; attention to detail; strong Excel skills, familiarity with SAPgui or similar package, and willingness to learn new systems/software and keep up-to-date on sponsor and MIT accounting policies; and ability to develop effective working relationships with faculty, staff, and other DLCs. PREFERRED: experience with research accounting, relational databases, Kuali Coeus, and  Job #21634-6


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